Executive Assistant

ARCO the Design/Build Experts; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

401k (Traditional and Roth)

Tuition reimbursement

Scholarship for associates' children (

1-month sabbatical after every five ye

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO the Design/Build Experts in Austin, Texas invites a detail-oriented Executive Assistant to support principals and drive smooth operations from day one. You will manage calendars, coordinate travel, prepare PowerPoint presentations, and act as a liaison across departments while maintaining files and records.

Requirements include 2+ years of related experience, a Bachelor’s degree, and proficiency in Word and Excel; Bluebeam and Salesforce experience are a plus in a fast-paced construction

Qualifications

• 2+ years of related EA/administrative experience.
• Bachelor's Degree required.
• Proficient in Microsoft Word and Excel.
• Bluebeam and Salesforce experience is a plus.
• Excellent communication and customer service skills.
• Extremely organized and detail oriented.
• Ability to multi-task and work in a fast-paced environment.
• Proactive management style; able to handle different personalities.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Research and create PowerPoint presentations as needed.
• Liaise between internal departments, Principals and executives.
• Assist with internal business planning and departmental plans.
• General records management and document control.
• Event registration and planning.
• Salesforce data entry, reports, and system management.
• Expense reporting.
• Manage relationships with the property manager for office issues.
• Develop office budget and vendor negotiations to stay within budget.
• Ensure stock of office supplies and that spaces are presentable.

Skills

Extremely organized

Detail oriented

Excellent communication

Customer service skills

Multi-task

Proactive management

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Bluebeam

Salesforce

Job description

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Austin. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

A DAY IN THE LIFE

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

NECESSARY QUALIFICATIONS

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills. Must be proficient in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Must be extremely organized and detail oriented
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

LEGAL DISCLAIMER

EOE, including disability/vets