Executive Assistant

ROC Venture Group; Naples (FL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support its leadership team in a fast-paced venture capital firm. This hybrid role, based in Naples, FL, requires exceptional organizational skills and the ability to manage multiple priorities. The ideal candidate will coordinate schedules, arrange travel, and prepare meeting materials, ensuring smooth operations. Join a dynamic team where your contributions will directly impact the firm's success and enjoy the flexibility of working remotely up to three days a week.

Benefits

Health Insurance

Paid Time Off (PTO)

Hybrid Work Flexibility

Qualifications

• Proven experience in a similar role in professional services.
• Exceptional organizational and time management skills.

Responsibilities

• Coordinate and maintain complex schedules for partners.
• Plan and book domestic and international travel.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Discretion

Self-Motivation

Education

Experience as Executive Assistant or Paralegal

Professional Services or Investment Firm Experience

Tools

Microsoft Office Suite

Google Calendar

Job description

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About Us: ROC Venture Group is a dynamic and fast-growing venture capital firm based in Naples, FL. Since our inception in 2021, we have conducted transactions across 22 portfolio companies, which include both seeding and incubating several early-stage companies, and investing in later stage pre-IPO companies.

Job Summary: Transactions require a lot of internal touch-points and coordination across our back-office and leadership team, while also commanding significant scheduling needs externally with various stakeholders. We are seeking a highly organized and proactive Executive Assistant to support our leadership team through the fast paced and high intensity environment we are working in. The Executive Assistant will play a critical role in ensuring the smooth operation of our firm by providing comprehensive administrative support to our partners. The ideal candidate will be detail-oriented, highly professional, and capable of handling multiple priorities in a fast-paced environment. This hybrid position requires candidates to be based in Naples, FL, or willing to relocate, with the expectation of meeting in-person multiple times per week. The Executive Assistant will also be expected to help with tasks outside of the office that will increase the bandwidth of the Partner from time to time.

Key Responsibilities:

• Calendar Management: Coordinate and maintain complex schedules for partners, including meetings, calls, and events.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, and itineraries.
• Meeting Preparation: Prepare agendas, materials, and follow-ups for meetings with clients, investors, and internal teams.
• Document Management: Organize, review, and maintain important documents, including contracts, NDAs, and reports.
• Correspondence: Handle email and phone communications with investors, ensuring timely responses and professional interactions.
• Event Coordination: Assist in planning and executing events, such as investor meetings, conferences, and team retreats.
• Ad Hoc Projects: Provide support for special projects, research, and other tasks as needed.

Qualifications:

• Proven experience as either an Executive Assistant or Paralegal, or in a similar role, preferably in a professional services or investment firm.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with scheduling tools (e.g., Google Calendar).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, proactive, and adaptable to a fast-paced environment.
• Salary: Commensurate with experience.
• Bonuses: Performance-based bonuses tied to individual and firm success.

Health insurance

Paid time off (PTO)

• Hybrid Work: Flexibility to work remotely up to 3 days per week.

How to Apply: If you are a highly motivated professional looking to join a dynamic team, please submit your resume and a cover letter detailing your qualifications and interest in the role to [e-mail]. Applications will be reviewed on a rolling basis. Candidates must have at least 2 recent references that are able to vouch for the candidate on a professional level.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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