Executive Assistant

Moorings-Park; Naples (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Free health and dental insurance

Vision insurance

Paid Time Off (PTO)

Job summary

Moorings Park is seeking an Executive Assistant to support the Chief Operating Officer and Residents Council at our Naples, Florida campuses. The role provides a warm, professional front-desk presence and ensures the office runs smoothly with proactive administrative support.

The ideal candidate has strong communication skills, at least two years of college in business/secretarial fields or equivalent experience, and the ability to handle confidential information with discretion.

Qualifications

• Excellent oral and written communication skills in English required.
• Emergency response: may be on duty during events or disasters.
• Minimum of two years college with General Business/Secretarial courses, or equivalent experience.
• Must have excellent administrative and communications skills.

Responsibilities

• Provides administrative support to the COO and Residents Council.
• Receives visitors and manages front-desk tasks to ensure smooth office operations.
• Prepares correspondence and reports; maintains files and schedules; screens calls.
• Oversees filing, mail, and calendar management for the COO and direct reports.
• Coordinates meetings, agendas, and materials; prepares minutes for meetings.
• Manages room reservations and event logistics; supports other admin roles as needed.
• Assists with compilation of capital budget and office-related tasks.

Skills

Excellent communication skills

English language proficiency

Education

Two years college - General Business/Secretarial

Job description

Join the Team at Moorings Park as an Executive Assistant to the Chief Operating Officer.

Why Choose Moorings Park?

When you join Moorings Park, you become part of an award-winning, purpose-driven organization where people are valued, growth is encouraged, and excellence is celebrated. Our nationally recognized workplace culture, exceptional benefits, and commitment to partner engagement make Moorings Park more than just a place to work—it's a place to build a rewarding career. Together, we create a community where residents and partners alike can belong, connect, and flourish.

About Moorings Park

Moorings Park® Communities is a nationally recognized Life Plan organization with three distinctive campuses in Naples, Florida. We are dedicated to creating Simply the Best® workplaces through a culture of excellence, compassion, innovation, and service.

Recognized as One of the Best Places to Work

We're proud to share that Moorings Park Communities has earned four 2026–2027 Novare Employee Satisfaction & Engagement Certifications, reflecting our unwavering commitment to creating an exceptional workplace where partners feel valued, supported, and empowered to thrive. These honors demonstrate what makes Moorings Park different: we believe exceptional resident experiences begin with an exceptional team. By investing in our partners' growth, well-being, and success, we create an environment where people can build meaningful careers while delivering extraordinary care, hospitality, and service every day.

• Our Mission: Deliver exceptional experiences that honor every individual—ensuring they feel heard, respected, and supported.
• Our Vision: Reimagine longevity for America through thoughtfully designed communities and personalized services.
• Our Creed: Empower individuals to belong, connect, and flourish—nurturing mind, body, and spirit.
• Our Core Values
• Integrity & Ethics
• Service: Compassion & Hospitality
• Passion
• Innovation & Learning
• Respect & Belonging

Enjoy Simply the Best® Benefits

At Moorings Park, we believe in taking exceptional care of our partners so they can provide exceptional care to our residents. We offer a comprehensive benefits package that includes:

• FREE health and dental insurance
• FREE telemedicine services for medical and behavioral health needs
• Vision insurance
• Company-paid life insurance and short-term disability coverage
• Generous Paid Time Off (PTO) program
• Health Savings Account (HSA) with employer contribution
• Retirement plan with employer match
• Wellness program with complimentary access to our on-site fitness center
• Employee Assistance Program (EAP)
• Supportive and caring executive leadership team

Position Summary

Moorings Park is seeking a dedicated Executive Assistant to join our team. The Executive Assistant supplies administrative services to the COO, Resident Council, residents & department heads when needed. This position provides a friendly reception for all who call or visit the office & ensures the office runs smoothly.

Key Contributions

• Provides a friendly, pleasant welcome for all who contact/visit the office.
• Anticipates the needs of the COO in his/her performance of his/her responsibilities.
• Prepares correspondence & reports, maintains files, sets appointments/meetings, screens phone calls, greets visitors, sorts & distributes mail.
• Oversees the annual Homestead Exemption registration & submits it to the Collier County Property Appraiser.
• Assures that invoices are approved & paid from vendors & professionals, (consultants, attorneys, etc.)
• Maintain invoice records to assist in the preparation of the yearly financial plan as it pertains to supplies & capital expenditures for the office.
• Maintains COO calendar, coordinates meetings with staff & directors, maintains payroll records for COO’s direct reports.
• Prepares corporate wide policies as per the direction of the COO.
• Coordinate flight & hotel arrangements for business trips & conference registrations.
• Coordinates Operations Team meetings to include distribution of agendas, development of meeting materials & presentations, meeting room setup (audio/visual)
• Provides support & back-up for other administrative positions.
• Attends & prepares minutes for various construction meetings/conference calls.
• Responsible for managing room reservations in Reserve in support of the COO & Residents Council.
• Maintains Manager on Duty & staff on-call listing.
• Assists with compilation of capital budget.

Qualifications & Requirements

• Excellent oral and written communication skills in the English language required.
• During emergencies or natural disasters, may be required to remain on duty for the duration of the event.
• Minimum of two years college with General Business/Secretarial courses, or equivalent experience.
• Must have excellent administrative & communications skills