Executive Assistant

Truex Métier; Mountain View (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Truex Métier in the Bay Area seeks an experienced Executive Assistant/Coordinator to keep the CEO organized and operations running smoothly. You will manage calendars, coordinate content projects across creative, production, and external teams, and handle travel and expenses.

This role requires strong communication, meticulous notes, and the ability to juggle multiple priorities in a fast-paced, startup environment.

Qualifications

• 5+ years of experience in an Executive Assistant, Administrative, Production Coordinator, Project Coordinator, or similar role.
• Experience working in a creative, media, entertainment, content, or production environment is strongly preferred.
• Experience supporting or coordinating projects involving multiple stakeholders, deadlines, and moving parts.
• Strong organizational and project coordination skills with the ability to manage competing priorities.
• High attention to detail and ability to track deliverables and follow up effectively.
• Excellent written and verbal communication skills.
• Must live in the Bay Area, CA.
• Must be able to travel as needed.

Responsibilities

• Manage complex calendars, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant.
• Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items.
• Handle email triage and assist with executive correspondence.
• Prepare basic documents, presentations, and reports.
• Assist in tracking content projects, deliverables, and deadlines.
• Coordinate workflows and content calendars with the Production team.
• Facilitate coordination between creative, marketing, production, and external partners.
• Take comprehensive notes during meetings and distribute action items promptly.
• Arrange travel, bookings, and expense tracking.
• Maintain organized files and documentation.
• Support research and coordination for strategic initiatives and content-related projects.

Skills

Calendar management

Organization

Project coordination

Communication

Note taking

Stakeholder management

Tools

Google Workspace

Docs

Sheets

Calendar

Job description

The primary focus of this role is to ensure the executive remains organized and day-to-day operations run smoothly. You will also play a key role in coordinating content-related projects and workflows across creative, production, and external teams. This is an excellent opportunity for an experienced Executive Assistant or Coordinator who thrives in a fast-paced, creative environment and enjoys managing multiple moving pieces.

Key Responsibilities:

Executive Support

• Manage complex calendars, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant.
• Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items.
• Handle email triage and assist with executive correspondence.
• Prepare basic documents, presentations, and reports.

Content & Team Coordination

• Assist in tracking content projects, deliverables, and deadlines.
• Coordinate workflows and content calendars with the Production team.
• Facilitate coordination between creative, marketing, production, and external partners.
• Take comprehensive notes during meetings and distribute action items promptly.

Administrative Support

• Arrange travel, bookings, and expense tracking.
• Maintain organized files and documentation.
• Support research and coordination for strategic initiatives and content-related projects.

Qualifications

• 5+ years of experience in an Executive Assistant, Administrative, Production Coordinator, Project Coordinator, or similar role.
• Experience working in a creative, media, entertainment, content, or production environment is strongly preferred.
• Experience supporting or coordinating projects involving multiple stakeholders, deadlines, and moving parts.
• Strong organizational and project coordination skills with the ability to manage competing priorities.
• High attention to detail and ability to track deliverables and follow up effectively.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar) and comfort learning new tools and systems.
• Must live in the Bay Area, CA.
• Must be able to travel as needed.

We are seeking a resourceful, proactive professional who is comfortable operating at the intersection of executive support and creative project coordination. The ideal candidate is someone who enjoys fast-paced environments, can keep multiple projects and stakeholders organized, and understands the importance of timelines, communication, and follow-through in a content or production setting. A strong sense of ownership, accountability, adaptability, and eagerness to learn and grow within a creative, startup environment are essential.