Executive Assistant

vandrunenfarms; Momence (IL); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Bonus potential

Benefits eligible

Job summary

Van Drunen Farms is seeking an experienced Executive Assistant to support two Executive Leaders, managing calendars, travel, and communications to maximize productivity. This role sits in our Illinois office and offers competitive hourly pay and comprehensive benefits.

You will draft executive communications, coordinate meetings, track action items, and liaise with internal teams and external partners, contributing to strategic initiatives in a fast-paced environment.

Qualifications

• Five or more years of related professional experience, with previous experience supporting C-level executives preferred.
• Bachelor's degree in Business Administration or a related field preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all organizational levels.
• Advanced organizational, project management, multitasking, and time management abilities with outstanding attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong judgment, discretion, problem-solving skills, adaptability, and the ability to manage confidential information in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to two Executive Leaders, managing complex calendars, priorities, and schedules to maximize productivity and efficiency.
• Coordinate travel arrangements, prepare itineraries, organize logistics, and ensure executives are fully prepared for meetings and engagements.
• Draft, prepare, and manage executive-level communications, presentations, reports, agendas, correspondence, and other business-critical documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining discretion and professionalism.
• Coordinate meetings, record minutes, track action items, conduct research, manage special projects, and support strategic initiatives from planning through execution.
• Support administrative operations through expense reporting, document management, event planning, receptionist coverage, and executive office coordination.

Skills

Executive-level administrative support

Calendar management

Travel coordination

Executive communications drafting

Liaison with stakeholders

Meeting coordination

Research and project support

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

SharePoint

OneDrive

Job description

The Van Drunen Family of Companies is growing!

Expected Pay Range: $29/hr-$34/hr, non-exempt

Bonus: This role may further qualify for supplemental compensation in the form of bonus and incentive programs, contingent upon achieving pre-established individual and company performance metrics.

Benefits Eligible: Yes

Benefits Available : 2026-benefits-summary.pdf

Who We Are

At Van Drunen Farms, we're not just providing ingredients; we're providing people with purpose and possibility. As a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions to companies around the globe, we're striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.

What You'll Do

• Provide high-level administrative support to two Executive Leaders, managing complex calendars, priorities, and schedules to maximize productivity and efficiency.
• Coordinate travel arrangements, prepare itineraries, organize logistics, and ensure executives are fully prepared for meetings and engagements.
• Draft, prepare, and manage executive-level communications, presentations, reports, agendas, correspondence, and other business-critical documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining discretion and professionalism.
• Coordinate meetings, record minutes, track action items, conduct research, manage special projects, and support strategic initiatives from planning through execution.
• Support administrative operations through expense reporting, document management, event planning, receptionist coverage, and executive office coordination.

What You'll Bring

• Five or more years of related professional experience, with previous experience supporting C-level executives preferred.
• Bachelor's degree in Business Administration or a related field preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all organizational levels.
• Advanced organizational, project management, multitasking, and time management abilities with outstanding attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong judgment, discretion, problem-solving skills, adaptability, and the ability to manage confidential information in a fast-paced environment.

What You Can Look Forward To

• A highly visible role supporting executive leadership and contributing to key organizational initiatives.
• Opportunities to collaborate with senior leaders, customers, and stakeholders across the organization.
• Involvement in strategic projects, executive communications, company events, and business operations initiatives.
• A dynamic, fast-paced environment that values initiative, accountability, professionalism, and continuous improvement.
• Opportunities to expand your project management, leadership support, and business operations expertise.
• A collaborative culture focused on trust, service excellence, innovation, and shared success.

Physical & Work Environment Requirements

• Ability to sit and work on a computer for extended periods.
• Manual dexterity required to operate a computer keyboard and handle documents.
• Sufficient visual acuity to read computer screens, handwritten materials, and printed documents.
• Adequate hearing and verbal communication abilities for in‑person and telephone interactions.
• Ability to perform all essential job functions with or without reasonable accommodation.
• Primarily works in an indoor office environment with occasional exposure to office noise and distractions.

Disclaimer

The statements provided are intended to describe the general nature and level of work performed by employees assigned to this position.

They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or skills required.

Responsibilities and job requirements may change based on business needs.

Employees may be assigned additional duties and responsibilities as required.

In the Van Drunen Family of Companies, commitment to excellence is in everything we do! As a global ingredient and nutritional supplement supplier to the world's best companies, we thrive on nourishing others with our products and our care for people. If you are looking to make an impact and grow with a family-friendly, values-driven company, you'll fit right in with the Van Drunen Family of Companies!

Our employees are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, creativity, innovation, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our Company's achievement as well.

The Van Drunen Family of Companies is an Equal Opportunity Employer and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employmen