Executive Assistant

Howard Industries, Inc; Mississippi; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading technology solutions provider in Ellisville, MS, is seeking a full-time Executive Assistant to support the VP of Professional Services. Responsibilities include managing the VP’s calendar, organizing meetings, and preparing documents. Ideal candidates should possess a Bachelor's degree and 3-5 years of relevant experience, with strong organizational and communication skills. A proactive mindset and adaptability are key for success in this role.

Qualifications

• 3-5 years of experience as an executive assistant or in a similar supportive role.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.

Responsibilities

• Oversee the VP’s calendar and schedule meetings.
• Organize team meetings and manage materials.
• Plan the VP’s travel schedule and provide detailed itineraries.
• Prepare and organize correspondences and reports.
• Act as a liaison between the VP and key stakeholders.

Skills

Organizational skills

Communication skills

Proactive mindset

Detail-oriented

Problem-solving abilities

Project management skills

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

Division: Howard Technology Solutions

Location: Ellisville, MS
Equal Opportunity Employer Vet/Disabled

Job Description

About Howard Technology Solutions: Howard Technology Solutions is a premier retailer of brand name computers, consumer electronics, computer-related accessories, technology supplies and complete technology solutions. Our talented team is our driving force behind our world class customer service, our continuous growth, and our increasing success. With the backing of our parent company, Howard Industries Inc., which includes over 4000 team members and generates $1 billion in revenue, and partnering with great brands such as HP, Lenovo, Cisco, Microsoft and Epson, we have rapidly gained market share in the industry and are looking to expand our team to help us take our company into the future. Howard Technology Solutions remains a leader within our market segments thanks to the dedication, integrity, and talent within our organization.

Position Overview: The Executive Assistant will play a crucial role in supporting the VP of Professional Services by managing day-to-day administrative, logistical, and operational needs. This role is pivotal in ensuring the efficiency and effectiveness of the Professional Services division within Howard Technology Solutions. The ideal candidate will have a proactive mindset, demonstrating both initiative, adaptability and an eagerness to learn and grow.

Responsibilities

• Oversee the VP’s calendar, scheduling and prioritizing meetings, conferences, and teleconferences.
• Organize and set up team meetings, compile agendas, and manage necessary materials. Document key decisions and actions for subsequent follow-up.
• Plan and ensure the VP’s travel schedule is adhered to, providing detailed itineraries, necessary tickets, and accommodation details.
• Prepare, edit, and organize correspondences, presentations, reports, and other crucial documents.
• Screen and prioritize incoming phone calls and direct them appropriately.
• Act as the liaison between the VP and other key stakeholders, including executives, managers, and employees.
• Assist in planning and organizing events and manage interview schedules for the VP and the leadership team.
• Take on specific projects as assigned by the VP, ensuring they are completed efficiently and effectively.
• Conduct routine office tasks including managing office supplies, filing, and reporting.
• Process new hires, assist in organizing interviews, and provide logistical support during recruitment processes.
• Prepare, submit, and track expenses on behalf of the VP.

Skills/Qualifications

• Bachelor’s degree preferred.
• Preferred 3-5 years of experience as an executive assistant or in a similar supportive role.
• Proficiency in MS Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently in a dynamic, fast-paced environment.
• Detail-oriented with robust problem-solving abilities.
• Demonstrated project management skills or keen interest in developing in this area.
• A professional attitude coupled with a proactive approach.
• Highly adaptable with a team-player mentality.
• Dedication to personal growth and development within the organization.
• Position: Full-time, permanent
• Location: Howard Corporate Headquarters in Ellisville, MS