Executive Assistant

Ascension; Milwaukee (WI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health coverage

403(b) plan

PTO & holidays

Tuition reimbursement

Employee assistance

Parental leave

Transportation savings

Job summary

Ascension Milwaukee is seeking an Administrative Specialist to support executive operations at the Milwaukee Campus. The role focuses on high-level administrative tasks, calendar logistics, and accurate reporting to enable informed leadership decisions.

You will prepare reports, manage travel and meetings, process essential financial data, and coordinate front-of-house activities to ensure smooth daily operations within the Administration department.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Administrative & Document Support: Prepare reports, forms, presentations and professional correspondence.
• Calendar & Logistics Management: Manage executive calendars and travel arrangements, coordinate meetings.
• Data & Financial Processing: Prepare and edit financial/operational information with accurate metric tracking.
• Front-of-House & Meeting Coordination: Welcome visitors and document meeting proceedings with follow-ups.

Skills

Administrative support

Calendar management

Report preparation

Education

High School diploma or equivalent

Tools

MS Office

Job description

Your future role at a glance

Location: Milwaukee, WI

Facility: Ascension Columbia St. Mary's Hospital - Milwaukee Campus

Department: Administration

Schedule: Day Shift | Full-time

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

How you’ll make an impact in this role

• Administrative & Document Support: Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
• Calendar & Logistics Management: Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
• Data & Financial Processing: Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
• Front-of-House & Meeting Coordination: Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.