Executive Assistant

NEP Group, Inc.; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

NEP Group, Inc. is looking for an Executive Assistant to support the President of Global Connected Solutions. The ideal candidate should be proactive, detail-oriented, and thrive in a fast-paced, global environment.

Your responsibilities will include managing the executive’s calendar, coordinating travel, preparing meeting materials, and maintaining a professional workplace. The role requires strong organizational and communication skills, with 5–8 years of experience preferred.

Qualifications

• 5–8 years of experience supporting senior executives in a fast-paced environment.
• Demonstrated success managing complex calendars across multiple time zones.
• Exceptional organizational skills with strong attention to detail.

Responsibilities

• Manage a complex global calendar for a senior executive.
• Coordinate domestic and international travel arrangements.
• Prepare executive briefings, meeting materials, and agendas.

Skills

Calendar management

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office

Concur

Job description

We are seeking an Executive Assistant to support the President of Global Connected Solutions. This role is ideal for a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced, global environment and takes pride in ensuring executives operate at their highest level of effectiveness.

What You'll Do

• Manage a complex global calendar, coordinating meetings across multiple time zones and prioritizing executive focus on key business objectives.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and logistics.
• Prepare executive briefings, meeting materials, agendas, and supporting documentation.
• Manage expense reporting and reconciliation with accuracy and timeliness.
• Coordinate customer meetings, leadership sessions, executive visits, and other high-profile engagements.
• Anticipate scheduling conflicts and operational challenges, proactively identifying solutions before issues arise.
• Provide office coordination support for the Ft. Lauderdale location, helping maintain a professional and welcoming workplace environment.
• Support team events, offsites, town halls, and leadership meetings.
• Assist with administrative and scheduling needs across the Connected Solutions leadership team as needed.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

What You'll Need

• 5–8 years of experience supporting senior executives in a fast-paced, professional environment.
• Demonstrated success managing complex calendars and coordinating across multiple time zones.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with travel and expense management systems such as Concur or similar platforms.
• Ability to work effectively in a collaborative, in-office environment.
• Proven ability to exercise discretion and manage confidential information.
• Strong problem-solving skills and a proactive, service‑oriented mindset.

Why Join NEP?

This is an opportunity to support a senior executive at the forefront of innovation in media technology and live production while working alongside a global team that powers some of the world’s most watched events and content experiences.