Executive Assistant

U.S. Agency For Global Media; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

U.S. Agency For Global Media is seeking an Executive Assistant to support the Office of the Director for Cuba Broadcasting (OCB) in Miami. The role focuses on managing day-to-day operations and providing direct support to the Director and Deputy Director.

The incumbent will help streamline workflows for policy, program, and correspondence requiring approval, coordinating with multiple levels of staff to ensure timely and accurate responses.

Qualifications

• Minimum one year of specialized experience comparable to GS-11.
• Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
• Experience with organizational priorities and decisions related to daily/routine office practices.
• Experience with communication techniques and diplomacy across multiple levels of an organization.
• Experience prioritizing competing tasks and expediting workflow.
• Experience assessing complex programs and determining administrative support needed to accomplish objectives.

Responsibilities

• Provide executive-level support to the Director and Deputy Director.
• Assist in day-to-day operation of the Director's Office.
• Support workflows for policy, program, and correspondence requiring approval and signature by the OCB Director or Deputy Director.
• Coordinate internal processes to ensure timely execution of tasks.
• Liaise across multiple levels of the organization and personnel.

Skills

Administrative concepts

Organizational priorities

Communication with tact

Task prioritization

Program assessment

Job description

This position is located in the Office of the Director, Office of Cuba Broadcasting (OCB) to manage and support efficient workflows of all policy, program, and correspondence that require approval and signature by the OCB Director or Deputy Director. This position serves as an Executive Assistant, the incumbent assists in support of day-to-day operation of the Director's Office, including direct support to the Director and Deputy Director. Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the GS-11 or comparable pay band in the Federal service or equivalent experience in the private sector. Specialized Experience is experience that has equipped the applicant with the knowledge, skills and abilities to successfully perform the duties of the position that is typically in or related to assisting in support of day-to-day operation of an operation's senior leadership internal and external activities.

• Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
• Experience with organizational priorities and preferences applying appropriate decisions as related to daily/routine office practices.
• Experience with communication techniques and skill using tact and diplomacy across multiple levels of an organization and personnel.
• Experience prioritizing, accomplishing competing tasks, and identifying methods for expediting the workflow.
• Experience assessing complex programs and new initiatives and determining administrative support needed to accomplish objectives.