Executive Assistant

CMA CGM; Massachusetts; On-site; USD 67,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition repayment

Paid time off

Professional development opportunities

Bonus potential

Job summary

CMA CGM is seeking an Executive Assistant III in Massachusetts to provide confidential administrative support to the Senior Leadership Team. You will manage calendars, travel, meetings, and sensitive communications with tact and discretion.

The role requires 5+ years of admin experience supporting executives, strong MS Office skills, and the ability to multi-task across priorities while maintaining confidentiality and professionalism.

Qualifications

• Minimum of 5 years Administrative experience; preferably in supporting senior level executives.
• Experience supporting multiple team members and/or functions.
• Discretion and confidentiality are essential; maintain diplomacy and tact.

Responsibilities

• Liaison with Deputy CEO with Executive Management Team, outside agencies, and industry contacts.
• Drive C-suite, managing calendars, coordinating travel, sensitive communications, scheduling reservations, travel, reviewing, and submitting expenses.
• Support Executive Meeting Management both internal and external; arrange meals, refreshments, place regular orders for Executive Team area, budget oversight, and reconciling all monthly purchases inside and outside of expense platform.
• Ad Hoc reporting, agenda development, budget oversight as needed for Executive Management Team.
• Provide backup support to Executive Assistant I while balancing priorities with precision and discretion.
• Maintain confidentiality, anticipate needs, and support cross-functional teams including US visits for executives.

Skills

MS Office

Excel

Word

PowerPoint

Discretion

Multi-tasking

Communication

Detail orientation

Education

High School Diploma or GED

Bachelor’s Degree

Job description

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.
Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.
Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Position Summary

The Executive Assistant III provides high-level, confidential administrative support to the Senior Leadership Team (SLT) – including [e.g., CEO, COO, CFO, CHRO, etc.]. Key activities include travel arrangements, program planning and meeting coordination, handling sensitive and/or confidential documents and information, overall support at an executive level and portray a respected image of the Company’s leadership through excellent internal and external customer service.

Functions & Duties

• Liaison with Deputy CEO with Executive Management Team, outside agencies, and industry contacts.
• Drive C-suite(Executive Management Team), managing calendars, coordinating travel, sensitive communications, scheduling reservations, travel, reviewing, and submitting expenses.
• Support Executive Meeting Management both internal and external; arrange meals, refreshments, place regular orders for Executive Team area, budget oversight, and reconciling all monthly purchases inside and outside of expense platform.
• Ad Hoc reporting, agenda development, budget oversight as needed for Executive Management Team.
• Providing backup support to Executive Assistant I as needed while balancing multiple priorities with precision, and discretion.
• Maintain strict confidentiality, anticipating needs, streamlining operations, and deliver exceptional support to executives, and cross-functional teams. Assist Executive Assistant I with Chairperson/Home Office/Comex US visits; To include, but not limited to meeting space, dinner venues, restaurant reservations, and hotel blocked bookings for US delegation for both CCA & APL; Travel required in specific instances.

Knowledge, Skills, Abilities

• Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point.
• Ability to multi-task while maintaining focus.
• Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact.
• A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project.
• Excellent oral and written communication, organizational skills to effectively interface with all levels of management and staff, and outside business contacts.
• Detail orientation coupled with strong organization skills.

Qualifications

Education
Required/Preferred Education Level
Required High School Diploma or GED

Preferred Bachelor’s Degree

Work Experience

Experience Years of Experience

General Experience 5-10 years

Minimum of 5 years Administrative experience; preferably in supporting senior level executives. Experience supporting multiple team members and/or functions.

Industry Experience 1-3 years

At CMA CGM, we are committed to fair and equitable compensation practices. The expected salary range for this position is $67,000 – $84,000 per year. The actual salary offered will be based on a variety of factors including, but not limited to, the candidate’s qualifications, skills, experience, and location.”

In addition to base salary, this position may be eligible for:
Performance-based bonuses. Comprehensive benefits, including health insurance, retirement plans, tuition repayment and paid time off

Professional development opportunities

We believe in transparency and equity and are proud to be an equal opportunity employer. We encourage individuals from all backgrounds to apply.

Come along on CMA CGM’s adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated.