Executive Assistant

Casper Mehlos Law Group, LLC; Madison (WI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Competitive bonus structure

Health care package

401k contributions

Paid time off

Job summary

Casper Mehlos Law Group, LLC in Madison, WI is seeking a motivated Executive Assistant to support business and litigation strategies in criminal defense. The role involves collaborating with attorneys, managing court schedules, assisting with financial management, and drafting legal documents.

The ideal candidate possesses exceptional organization, problem-solving, and communication skills. This position offers competitive salary, bonus structure, health care options, and potential for part-time remote work.

Qualifications

• Exceptional problem‑solving skills.
• Outstanding attention to detail.
• Excellent communication and collaborative problem‑solving skills.
• Ability to work independently and professionally.

Responsibilities

• Collaborate with attorneys on litigation and business strategies.
• Manage emails for client communication and court scheduling.
• Research and draft pleadings and motions.
• Analyze case metrics to optimize performance.
• Handle accounts payable and accounts receivable.

Skills

Critical thinking

Organization

Interpersonal skills

Written communication

Oral communication

Technology skills

Spanish communication

Job description

Are you a difference maker with an extremely high level of organization skills, drive, and initiative, and who thrives in a fast-paced environment?

Do you want to be part of an energetic, collaborative, and goal-driven law firm culture that is committed to personal, professional, and team transformational growth?

If you answered yes to both questions, please continue reading.

At CASPER MEHLOS LAW GROUP, the Executive Assistant position is a position with the primary objectives of collaborating with the firm's owner on implementing cutting‑edge business and litigation strategies; managing a fast-paced business and litigation practice, primarily in the area of criminal defense with some civil litigation; attending business growth meetings and assisting with strategy implementation as needed; assisting with e‑mail management and scheduling, including the logistics of court scheduling and trip planning; overseeing accounts payable and/or accounts receivable; collaborating with the Chief Financial Officer (CFO) as applicable to manage the firm’s finances; assisting with managerial functions such as payroll and benefits; implementing litigation strategies; and depending on interest and skill set, researching and drafting motions in criminal cases ranging from homicide to misdemeanor criminal cases and in some civil litigation including large commercial litigation, medical malpractice, and personal injury cases.

We are a criminal defense and personal injury law firm located in Madison with a statewide practice in state and federal courts, seeking a highly motivated Executive Assistant who thrives with attention‑to‑detail and collaborative problem‑solving in our growth‑focused culture. We handle complex criminal and civil litigation ranging from homicide cases to drunk driving defense as well as complex civil litigation. Our practice focus is criminal defense.

Our law firm is fully committed to personal and team transformational growth: using performance science metrics and tailored feedback to achieve growth that transforms our expectations of what we are capable of. Our ethos is to innovate and problem‑solve while working with leading experts across the country and a committed team of attorneys, legal assistants, and investigators to tailor results‑driven strategies for our clients. We embody a performance science approach to growth: utilizing evidence‑based practices that allow us to optimize strategic advantages while forming personal relationships with our clients to help navigate them through what is often among the most stressful experiences of their lives. Our core values are: growth mindset, ownership‑driven mentality, collaborative problem‑solving, and making decisions that create three‑way winners among our clients, the firm, and our employee team members.

Candidates must have excellent critical thinking, organization, interpersonal, and written and oral communication skills along with the ability to work independently and professionally at all levels in the organization. Skills utilizing technology and communicating in Spanish are preferred but not required.

Position Requirements

• Exceptional problem‑solving skills.
• Outstanding attention to detail.
• Excellent communication and collaborative problem‑solving skills, particularly when communicating with potential and existing clients.
• A desire to take on big challenges and create innovative solutions.
• Passion for our firm’s mission of helping our criminal defense and civil clients achieve the best possible results in their cases while navigating what is often one of the most stressful experiences of their lives with a lot at stake.
• Exceptional time‑management skills, including the ability to react with appropriate urgency to situations and time‑sensitive requests.

Position Responsibilities

• Collaborate with attorneys on litigation and business strategies and coordinate work with legal assistants to implement the strategies, including drafting discovery requests, analyzing evidence, and organizing motion and trial preparation materials to advance strategic litigation goals.
• Collaborate with owner to manage emails for client communication and court scheduling.
• Research and draft pleadings and motions for civil and criminal cases as applicable.
• Collaborate with leadership team to re‑evaluate the firm’s systems to increase efficiencies and analyze case metrics to optimize performance.
• Handle accounts payable and accounts receivable and collaborate with CFO to manage finances.
• Perform other tasks based on capability and need.

Compensation Package

• Competitive base salary calculated based on experience and market standards.
• Highly competitive bonus structure.
• Highly competitive health care package or cash option if not, to be negotiated.
• 401k contributions.
• Competitive paid time off package for holidays, vacation and sick days; and
• Option for working remotely part‑time for the right candidate.