Executive Assistant

Louisville Metro Government

Louisville (KY)

On-site

USD 40,000 - 52,000

Full time

2 hours ago

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Benefits offered by this job

Medical

Dental

Vision

Group Term Life

Sick Leave

Vacation

Holiday Pay

Bereavement Leave

Paid Parental Leave

TARC Use

Job summary

Louisville Metro Government in Louisville, KY, is seeking a dedicated clerk to provide administrative support to an assigned department. The role operates under general supervision, developing work methods and sequences to keep office operations running smoothly.

Key duties include answering calls, coordinating office functions, preparing reports, composing correspondence, and maintaining records. Minimum requirements: high school diploma or GED and four years of clerical experience.

Qualifications

High School Graduation or GED equivalent.
Four (4) years of clerical or administrative support experience.
EQUIVALENCY: An equivalent combination of education, training, and experience may be substituted.

Responsibilities

Answers phone calls, provides information, takes messages, and routes calls.
Requisitions equipment, materials and supplies and maintains inventories.
Coordinates administrative office functions and departmental activities.
Compiles, calculates and prepares fiscal and administrative reports.
Composes correspondence, memos and reports for the director’s signature.
Acts on behalf of the director in routine administrative matters according to established policies and procedures.
Represents the director at meetings to obtain and report information.
Takes dictation and transcribes materials.
Schedules appointments and meetings for the director.
Maintains departmental records and files.
Performs related work as assigned.

Job description

Sick Leave
Bereavement Leave
Paid Parental Leave

Description

Summary Objective

The purpose of this position is to provide clerical or administrative support to assigned department.

This class works under general supervision, independently developing work methods and sequences.

Examples of Duties

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Answers phone calls, provides information, takes messages, and routes calls.
Requisitions equipment, materials and supplies and maintains inventories.
Coordinates administrative office functions and departmental activities.
Compiles, calculates and prepares fiscal and administrative reports.
Composes correspondence, memos and reports for the director’s signature.
Acts on behalf of the director in routine administrative matters according to established policies and procedures.
Represents the director at meetings to obtain and report information.
Takes dictation and transcribes materials.
Schedules appointments and meetings for the director.
Maintains departmental records and files.
Performs related work as assigned.

Minimum Requirements

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High School Graduation or GED equivalent.
Four (4) years of clerical or administrative support experience.
EQUIVALENCY: An equivalent combination of education, training, and experience may be substituted.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Americans With Disabilities Act Compliance

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular