Director’s Executive Assistant

Louisville Metro Government; Louisville (KY); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Group Term Life

Sick Leave

Vacation

Holiday Pay

Bereavement Leave

Paid Parental Leave

TARC Use

Job summary

Louisville Metro Government in Louisville, KY, is seeking a dedicated clerk to provide administrative support to an assigned department. The role operates under general supervision, developing work methods and sequences to keep office operations running smoothly.

Key duties include answering calls, coordinating office functions, preparing reports, composing correspondence, and maintaining records. Minimum requirements: high school diploma or GED and four years of clerical experience.

Qualifications

• High School Graduation or GED equivalent.
• Four (4) years of clerical or administrative support experience.
• EQUIVALENCY: An equivalent combination of education, training, and experience may be substituted.

Responsibilities

• Answers phone calls, provides information, takes messages, and routes calls.
• Requisitions equipment, materials and supplies and maintains inventories.
• Coordinates administrative office functions and departmental activities.
• Compiles, calculates and prepares fiscal and administrative reports.
• Composes correspondence, memos and reports for the director’s signature.
• Acts on behalf of the director in routine administrative matters according to established policies and procedures.
• Represents the director at meetings to obtain and report information.
• Takes dictation and transcribes materials.
• Schedules appointments and meetings for the director.
• Maintains departmental records and files.
• Performs related work as assigned.

Job description

Louisville Metro Government in Louisville, KY, is seeking a dedicated clerk to provide administrative support to an assigned department. The role operates under general supervision, developing work methods and sequences to keep office operations running smoothly.

Key duties include answering calls, coordinating office functions, preparing reports, composing correspondence, and maintaining records. Minimum requirements: high school diploma or GED and four years of clerical experience.