Executive Assistant

The Refinery Creative; Los Angeles, Northern (CA, KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid Vacation and Sick Leave

401K

Dental

Vision

Medical

Life Insurance and AD&D Coverage

Paid Time Off for New Parents

Assistance with Education and Personal

Professional Development

Employee Referral Incentive Program

Wellness Program with Lifestyle Reimb.

Flexible Spending Account (FSA)

Co-working Space Memberships

Volunteer Time Off

Job summary

The Refinery Creative in Los Angeles, CA seeks an Executive Assistant to support the CEO. This entry-level role is ideal for a resourceful individual who can figure things out and adapt quickly to the CEO’s voice and brand.

You’ll handle calendar management, travel planning, and multi-faceted coordination, with opportunities to contribute to marketing and business initiatives. Expect to draft client notes, manage client gifts, and streamline operations across personal and professional tasks.

Qualifications

• 1+ years in an EA or marketing support role.
• Strong writing skills adaptable to CEO and brand voice.
• Systems + AI-fluency: comfortable using tools to speed up drafting, research, and admin work.

Responsibilities

• Manage CEO’s calendar and inbox, prioritize demands, keep focus on high-value work.
• Coordinate business and personal travel: reservations, packing lists, day-of logistics.
• Inbox support: triage, draft responses, prevent important items from slipping through.
• Book restaurants, meetings, client dinners and other logistics for CEO and business drivers.
• Manage receipts, expense coding and reporting.

Skills

EA experience

Marketing support

Writing skills

Systems AI fluency

Discretion

Job description

The Refinery is an award-winning entertainment advertising agency in Los Angeles, CA. We work with all of the major studios producing social, digital, and print creative campaigns for theatrical, television & streamer clients.

We are looking for candidates who embody our core values. Refiners are talented, kind, client-focused, ego-free, and passionate. While we operate virtually, we’ve built a culture rooted in connection and care, where people genuinely support one another. We work hard to make sure everyone feels like part of the team.

Enough about us, here’s what we’re looking for: We are seeking an Executive Assistant supporting the CEO. This is an entry-level role for someone who is resourceful and comfortable figuring things out. You won't know everything on day one, and that's expected.

You'll need to be equally comfortable drafting a client gift note, running point on an e-blast, and keeping our CEO’s calendar from imploding. You will enjoy this role if you're the person who naturally notices what needs to happen next before anyone asks.

Responsibilities

• Help manage CEO’s professional and personal calendar and inbox, proactively prioritize competing demands and help keep him focused on on the highest-value work
• Manage business and personal travel: reservations, packing lists and day-of logistics
• Inbox support: triage, prioritize, draft responses, and ensure nothing important slips thru the cracks
• Book restaurants, meetings, client dinners and other logistics for the CEO & other business drivers
• Manage all receipts, expense coding and associated reporting
• Handle occasional personal errands and special projects around Studio City, as needed
• Manage personal correspondence: thank-you notes, holiday cards and other outreach
• Manage recurring renewals: subscriptions, memberships, professional licenses
• Assist with other administrative tasks for the company

Biz Dev & Marketing Support

• Project manage marketing deliverables; work with creative teams to ensure everything is on brand
• Support Refinery social community management: respond to comments in brand voice, help support CEO / other business drivers’ posts
• Submit all relevant industry awards (Clios, Golden Trailer, GEMA, Graphis, etc.)
• Ideate and purchase client gifts for CEO / other business drivers
• Maintain and refresh capabilities decks with current work
• Help manage Marketing calendar and track metrics

Requirements

• 1+ years in an EA or marketing support role
• Strong writing skills with the ability to quickly adapt to the CEO and Refinery’s voice
• Systems + AI-fluency: comfortable using tools to speed up drafting, research, and admin work
• Reliable in-office presence 3-4 days/week in Studio City
• Handles confidential business and personal information with discretion
• Bonus: video editing basics (Capcut, etc), experience with awards submission platforms

Salary Range

$20.00-$25.00/hr

The rate offered will depend on qualifications, years of relevant experience, and skillset. If your requirements fall outside the stated pay range, we still encourage you to apply.

Benefits

• Fully-Remote Agency*
• Paid Vacation and Sick Leave
• 401K
• Dental
• Vision
• Medical
• Life Insurance and AD&D Coverage
• Paid Time Off for New Parents
• Assistance with Ongoing Education and Professional Development
• Employee Referral Incentive Program
• Wellness Program with Lifestyle Reimbursement Options
• Flexible Spending Account (FSA) for Healthcare Expenses
• Dependent Care Flexible Spending Account (DCFSA)
• Access to Co-working Space Memberships
• Participation in Employee-Led Resource Groups
• Volunteer Time Off
• Mileage Reimbursement for Work-Related Travel

*This position requires 3-4 days/week in-office in Studio City alongside the CEO. There is remote flexibility for remaining days.