Executive Assistant

Regal Executive Search; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

An exciting opportunity to join a leading Law Firm in entertainment law as an Executive Assistant to a founding member. The successful candidate will manage calendars, communicate with clients, and provide comprehensive administrative support to ensure the smooth operation of the executive's office.

Qualifications

• Minimum of 5 years Executive Assistant experience supporting C-Level executives.
• Experience in an entertainment company or entertainment law firm is preferred.

Responsibilities

• Manage calendars, calls, and meetings for the Senior Executive.
• File and organize documents, both paper and digital.
• Coordinate travel arrangements and draft formal communications.

Skills

Calendar management

Document organization

Client interfacing

Research

Professional communication

Education

Bachelor’s Degree

Master’s Degree or JD

Job description

Executive Assistant

Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.

The Law Firm is well known and established in the area, and the successful candidate will serve as both a professional and administrative assistant.

Duties:

• Calendar management - setting calls, meetings, lunches, drinks, dinners
• Managing calls and maintaining an organized phone sheet, updating contacts as needed
• Taking notes during calls to memorialize proposals, deal terms, offers, etc.
• Sending agreements to clients for signature/countersignature and tracking their status and payments; coordinating start paperwork with business managers' offices
• Filing and document organization – both paper and digital
• Tracking and maintaining personal documents such as investments
• Monitoring emails with prompt, professional responses
• Managing mail
• Interfacing with clients to address their needs, concerns, and questions
• Coordinating travel arrangements
• Drafting formal emails, memos, bios, and letters as needed
• Performing research assignments as required

Qualifications:

• Minimum of 5 years Executive Assistant experience supporting C-Level executives in an entertainment company or partner in an entertainment law firm
• Bachelor’s Degree; Master’s Degree or JD is a plus