Executive Assistant

Scale Jet; Los Angeles (CA); Hybrid; USD 70,000; Full time

Benefits offered by this job

Competitive salary

Semi-flexible work hours

4 weeks paid vacation

Job summary

A digital marketing agency is seeking a proactive Executive Assistant to provide essential support to the CEO. Responsibilities include managing administrative tasks, scheduling appointments, and coordinating travel. The role requires strong organizational skills and discretion, with a competitive annual salary of $70k. This position allows for semi-flexible work hours, with partial remote opportunities. Enjoy 4 weeks of paid vacation and a dynamic working environment in California.

Qualifications

• Previous experience in an executive assistant role is required.
• Proficiency in office software is a must.
• Discretion and respect for confidentiality are essential qualities.

Responsibilities

• Manage various administrative tasks efficiently.
• Book seamless travel arrangements and manage scheduling.
• Generate reports and engage in data analysis tasks.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Office software

Job description

Our client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO. Your role will be pivotal in maintaining the operational efficiency of our organization, allowing their leadership to stay focused on strategic priorities.

About company:

Trivium is a digital marketing agency specializing in scaling brands on Amazon. Built on a foundation of adding value to brands, Trivium excels at creating cutting edge strategies to dominate the market on Amazon, whether it is for enterprise brands, or brands just launching. Our goal is to become a guiding light for the industry through and impact 10,000 brands.

Key Responsibilities:

• Admin Support: Take charge of various administrative tasks, from managing orders and insurance forms to handling emails and calendars.
• Procurement: Be the go-to person for ordering supplies and handling requests efficiently.
• Email Management: Skillfully respond to non-urgent emails and ensure relevant messages reach the right recipients.
• Calendar Management: Keep things running smoothly by scheduling appointments and managing the CEO's calendar.
• Travel Coordination: Show off your organizational prowess by booking seamless travel arrangements and providing needed information.
• Event Assistance: Get involved in event planning and lend a hand with the financial aspects of it all.
• Financial Tasks: Handle selected payments.
• Team Communication: Be the glue that keeps our team connected by assisting with Slack communication and logins.
• Reporting: Showcase your analytical skills by generating reports and managing data analysis tasks.
• Employee Support: Extend a helping hand to employees on sick leave and assist in conducting surveys.
• Personal Support: Efficiently handle any other tasks as needed to support the CEOs role and contribute to the success.

Qualifications:

• Previous experience in an executive assistant role or a similar position is a Must Have.
• Strong organizational and communication skills.
• Proficiency in office software is a must, and your multitasking abilities will be put to good use.
• Discretion and respect for confidentiality are qualities we highly value.
• Ready and able to promptly address any urgent tasks that may arise. Know the nature of the tasks and their priorities.
• Ability to work independently and adapt to changing priorities - because flexibility is key in our fast-paced environment.

Compensation & Benefits:

• Competitive $70k annual salary
• Semi flexible work hours
• Partially remote work - you will need to come to the office (based in Culver city) once a week
• 4 weeks paid vacation + sick time

If you're based in California and ready to start right away, this contractor opportunity is for you. The working hours are semi-flexible, allowing you to adjust to the CEO's schedule and various time zones. All you need is a quiet workspace and fast internet to excel in this role. Don't miss out on this exciting opportunity!