Executive Assistant

Nominal; Los Angeles (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Join a fast-paced tech company as an Executive Assistant, providing strategic support to the CEO. The ideal candidate will have substantial experience in a similar role, demonstrating excellent organizational and communication skills while managing multiple priorities. This role offers the opportunity to work closely with leadership in a dynamic environment focused on innovation and mission success.

Benefits

100% coverage of medical, dental, and vision insurance

Unlimited PTO and sick leave

Cell phone reimbursement

Free lunch, snacks, and coffee

Professional Development Stipend

Annual company retreat

Qualifications

• 5+ years of experience supporting C-suite executives.
• Impeccable organizational skills for managing multiple priorities.
• Strong business acumen, sound judgment, and advanced proficiency in digital tools.

Responsibilities

• Manage a complex calendar and support logistics for meetings.
• Draft and edit correspondence and internal communications.
• Coordinate logistics for travel and office visitors.

Skills

Organizational skills

Communication skills

Discretion

Interpersonal skills

Flexibility

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Slack

Notion

Job description

Join to apply for the Executive Assistant role at Nominal

Join to apply for the Executive Assistant role at Nominal

About Nominal

Nominal builds software for continuous testing and operations of mission-critical hardware—rockets, drones, fusion reactors. We equip Engineers with a new software toolbox so they always know what happened, why, and what’s next. Our current team of exceptional engineers and operators previously built critical tools to keep soldiers safe, make $XXM financial trades automatically, or land a spacecraft on Mars. We're backed by mission-minded investors like General Catalyst, Lux Capital, and Founders Fund.

About Nominal

Nominal builds software for continuous testing and operations of mission-critical hardware—rockets, drones, fusion reactors. We equip Engineers with a new software toolbox so they always know what happened, why, and what’s next. Our current team of exceptional engineers and operators previously built critical tools to keep soldiers safe, make $XXM financial trades automatically, or land a spacecraft on Mars. We're backed by mission-minded investors like General Catalyst, Lux Capital, and Founders Fund.

Nominal is intentional about culture: high-performance, thoughtful, deeply collaborative, and driven by our values. Every Nomineer is trusted with meaningful responsibility from day one.

As Executive Assistant to the CEO, you will provide high-level administrative, strategic, and logistical support in a dynamic, fast-paced environment. We’re looking for a seasoned Executive Assistant to serve as the CEO’s right hand and trusted partner in driving the company forward. You’ll be deeply embedded in the rhythm of the business, proactively managing a complex calendar, streamlining communication, and facilitating internal and external coordination. This role is highly visible and critical to the CEO’s effectiveness across all facets of the business—from internal leadership to investor relations and board communications.

You’ll serve not only as a logistics powerhouse but also as a strategic partner who anticipates needs, acts with discretion, and fosters a professional, welcoming office environment.

What You'll Do At Nominal

• Executive Support
• Manage a highly dynamic calendar, prioritizing strategic time allocation across meetings, travel, and personal needs.
• Handle inbox triage and assist with communications, with potential for increasing autonomy over time.
• Arrange detailed domestic and international travel, including flights, accommodations, itineraries, and reservations.
• Draft and edit correspondence, internal memos, and board-related materials.
• Strategic & Operational Partnership
• Serve as a key partner to the CEO by anticipating needs, understanding priorities, and acting as an extension of their presence.
• Prepare for meetings by gathering stakeholder information, briefing materials, and coordinating logistics with internal teams.
• Support board of directors and investor communication logistics as needed.
• Act as liaison for the CEO with internal and external stakeholders, maintaining professionalism and confidentiality.
• Office & Visitor Coordination:
• Greet and coordinate logistics for in-office guests, partners, and stakeholders alongside our Office Coordinators;
• Collaborate with Office Manager, Facilities, and IT to ensure seamless in-person meetings and events.
• Personal Support:
• Assist with light personal tasks including appointments, errands, and coordination of family events or travel as needed.
• Ad Hoc Projects
• Take ownership of special projects, both personal and professional, ensuring follow-through and high-quality execution.
  
  

What We're Looking For

• 5+ years of experience supporting C-suite executives, preferably in high-growth startups or fast-paced environments.
• Impeccable organizational skills with the ability to manage multiple competing priorities with discretion and grace.
• Strong business acumen and sound judgment in navigating confidential and strategic matters.
• Advanced proficiency in Google Workspace, Slack, Notion, and calendar/email management tools.
• Exceptional written and verbal communication skills.
• Ability to remain composed under pressure and maintain a high level of professionalism.
• High emotional intelligence and interpersonal skills; excels in representing executive leadership both internally and externally.
• Flexibility to be responsive outside standard business hours and travel occasionally if required.
• Experience in regulated or high-security industries is a plus but not required.
• Excited to work in-person from our Culver City office 5 days/week
  
  

You'll Thrive In This Role If You Are

• A strategic thinker with a bias for action and a sense of urgency.
• A servant leader who takes pride in enabling others to succeed.
• Calm under pressure with a proactive, solutions-oriented mindset.
• Deeply trustworthy, with a track record of handling sensitive information with discretion.
• Passionate about working in-person and collaboratively in a high-performance environment.
  
  

Benefits/Perks

• 100% coverage of medical, dental, and vision insurance
• ️ Unlimited PTO and sick leave
• Cell phone reimbursement
• ️ Free lunch, snacks, and coffee
• Professional Development Stipend
• ️ Annual company retreat
  
  

$120,000 - $150,000 a year

This job description is written to capture a range of experience levels from 2 years to 15+ years, which is why you’ll see a wide band listed. Your actual base salary will be determined on a case-by-case basis and may vary based on a range of considerations, including job-related knowledge and skills, education, prior experience, and other business needs. The listed salary range represents an estimate for base compensation only. Base salary is just one part of the total rewards package. Eligible employees may also receive highly competitive equity grants in the form of stock options, allowing you to share in the company’s long-term success.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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