Executive Assistant

Confidential - Job Hiring; Los Angeles (CA); On-site; USD 90,000 - 105,000; Full time

Job summary

A leading consulting firm in Los Angeles is seeking an Executive Assistant to support senior executives. The role involves high-level administrative tasks, including scheduling, organizing meetings, and managing travel. Ideal candidates will have significant experience in a professional services environment and proficiency in Microsoft 365. This full-time position offers a competitive salary and benefits.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Qualifications

• 5+ years of relevant administrative experience required.
• Experience in a professional services environment is advantageous.

Responsibilities

• Provides high-level administrative support to senior leadership.
• Organizes meetings and prepares related materials.
• Handles travel arrangements and client invoicing.

Skills

Proactivity

Confidentiality

Collaboration

Education

Bachelor’s degree

Tools

Microsoft 365

Job description

Confidential - Job Hiring provided pay range

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $105,000.00/yr

Executive Assistant to International Consulting Firm

Downtown LA, onsite

Position Summary:

Our client is seeking an Executive Assistant who will partner closely with senior leadership, including Partners and Vice Presidents, to deliver high-level administrative and case-related assistance. This role also involves collaboration with fellow EAs and stepping in to provide support as needed.

The ideal candidate will have consulting or law firm experience.

Key Responsibilities:

• Offers proactive and personalized administrative and case support to assigned Partners.
• Oversees the scheduling and organization of internal and external meetings for Partners, ensuring efficient use of time and resources.
• Organizes conference rooms and related logistics. Supports the preparation of meeting materials such as agendas, slide decks, correspondence, briefing documents, and may take notes during meetings.
• Plans and books travel through designated travel agents as well as handles itinerary updates, adjustments, and cancellations.
• Collaborates with Partners and the finance team to draft, review, finalize, and distribute client invoices, ensuring adherence to client-specific billing guidelines.
• Prepares and submits expense reports on behalf of assigned Partners.
• Updates and organizes both business and personal contact information for Partners.
• Maintains both digital and physical filing systems for easy retrieval and archival.
• Composes, edits, formats, and transcribes various written materials, including emails, letters, memos, presentations, bios, and meeting documentation.
• Works cooperatively with EA colleagues, provides reliable backup support
• Maintains confidentiality and acts with integrity and accountability.
• Anticipates needs and identifies potential challenges before they arise, taking steps to address them early.

Qualifications:

• Bachelor’s degree is preferred.
• At least 5 years of relevant administrative experience is required; 5–10 years strongly preferred.
• Experience in a professional services environment is advantageous.
• Prior support of multiple senior executives is beneficial.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote, Teams) is highly desirable.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and Other

• Industries

  Business Consulting and Services, Operations Consulting, and Economic Programs

Referrals increase your chances of interviewing at Confidential - Job Hiring by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

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