Executive Assistant

Confidential - Job Hiring; Los Angeles (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

A leading investment firm in Santa Monica is seeking an Executive Assistant to support their leadership team. The ideal candidate will be highly organized and an excellent communicator, capable of managing diverse administrative tasks with discretion. This full-time role offers a competitive salary and the opportunity to work in a dynamic environment.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Qualifications

• 5+ years of experience supporting senior executives.
• Prior work in legal or investment environments preferred.

Responsibilities

• Act as a reliable point of contact overseeing administrative projects.
• Coordinate meetings and manage complex calendars.
• Develop high-quality presentations and written materials.

Skills

Communication

Multitasking

Time Management

Discretion

Tools

Microsoft Office

Job description

Confidential - Job Hiring provided pay range

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $130,000.00/yr

Santa Monica

Monday-Thursday Onsite, Remote on Fridays

Position Overview

Our client, an investment firm specializing in sports and media, is seeking a seasoned Executive Assistant to provide high-level support to the leadership team. This role requires a self-starter who can work autonomously and with efficiency, while also thriving as a member of a collaborative and dynamic executive support team. Ideal candidate will be a highly organized, excellent communicator capable of managing projects of varying complexity with discretion and professionalism.

Key Responsibilities

• Act as a reliable point of contact anticipating requirements and overseeing a range of administrative projects.
• Coordinate and manage meetings, and appointments; develop agendas, arrange catering, and prepare/distribute meeting materials. Manage complex calendars with minimal direction.
• Communicate and coordinate with external stakeholders, welcoming and supporting them during on-site meetings.
• Develop high-quality presentations and written materials at the request of senior leadership; perform research as needed.
• Uphold strict confidentiality and professionalism, especially when handling sensitive information.
• Take the initiative in managing day-to-day administrative duties with minimal supervision.

Qualifications & Desired Skills

• 5+ years of experience supporting senior executives; prior work in legal or investment environments is strongly preferred.
• Excellent multitasking and time management skills with the ability to prioritize effectively and adapt to shifting demands.
• Friendly, team-oriented attitude with the ability to build strong working relationships.
• Strong written and verbal communication skills with professional phone and email etiquette.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and Other

• Industries

  Investment Management, Technology, Information and Media, and Sports Teams and Clubs

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

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