Executive Assistant

Comprehensive Energy Services; Longwood (AL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Match

Paid Time Off

Job summary

Comprehensive Energy Services, Inc. is seeking an Executive Assistant to provide high-level administrative support to the owners. The role will manage calendars, coordinate travel, handle confidential requests, and prepare communications and records across the organization.

You will serve as a trusted point of contact for executives, employees, clients, and vendors, facilitating schedules, meetings, and special projects with discretion and professionalism. Strong MS Office skills required.

Qualifications

• 5+ years of executive support experience.
• Strong calendar management and scheduling.
• Travel coordination experience.
• Discretion and confidentiality.
• Proficient in Microsoft Office.

Responsibilities

• Provide confidential administrative support to owners and executives.
• Manage calendars, appointments, meetings, and priorities.
• Coordinate business and personal travel arrangements.
• Prepare professional communications, reports, and meeting materials.
• Coordinate meetings/events and track expenses and follow up.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communications

Microsoft Office

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Comprehensive Energy Services, Inc. is hiring a Executive Assistant!

Join a company that values people and is passionate about making a difference. Don't wait any longer to join our CES Team today!

Benefits Offered: Medical, Dental, Vision, Company Paid Life Insurance and Short-Term Disability, Additional Life Insurance, Long Term Disability, Accident, Cancer, Hospital, 401 K Match, Paid Time Off, Holiday pay, and more!

Job Summary:

The Executive Assistant provides high-level, confidential administrative and coordination support to the owners while also supporting the day-to-day administrative needs of the organization. This position serves as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.

Essential Functions:

• Provide confidential, high-level administrative support to the CEO and company owners, exercising discretion, professionalism, responsiveness, and sound judgment.

• Manage executive and personal calendars, appointments, meetings, commitments, and competing priorities.

• Coordinate business and personal travel, including flights, lodging, transportation, reservations, and itineraries.

• Handle a variety of personal and professional requests on behalf of the owners, including appointments, orders, services, correspondence, and occasional errands.

• Serve as a trusted point of contact for executives, employees, clients, vendors, family representatives, service providers, and other contacts.

• Screen and manage executive calls, correspondence, and communications with professionalism and discretion.

• Track executive expenses and prepare accurate weekly, monthly, and quarterly expense reports.

• Provide administrative support to leadership, employees, Accounting, Human Resources, and other departments as needed.

• Prepare, format, and distribute professional communications, reports, presentations, meeting materials, correspondence, and other business documents.

• Prepare meeting minutes and maintain organized records, files, databases, and confidential information.

• Coordinate company meetings and events, including scheduling, catering, invitations, registrations, materials, budgets, and on-site support.

• Maintain company calendars, newsletters, internal communications, and general office operations as needed.

• Provide front desk, telephone, mail, document, and general office support when needed.

• Prepare and submit subcontractor prequalification packages and coordinate required business license renewals and documentation.

• Assist with special projects, administrative initiatives, and operational needs across the organization.

• Support company, industry, community, business development, networking, and professional association events and activities.

• Coordinate event logistics, registrations, communications, materials, scheduling, and on-site support.

• Attend meetings and functions, prepare minutes and correspondence, and coordinate follow-up communications, acknowledgments, and solicitations.

• Assist with award submissions, community initiatives, professional association activities, and other external-facing programs.

• Help maintain positive and professional relationships with vendors, community organizations, professional associations, and other external business partners.

• Perform other duties and responsibilities as assigned.

Education and Qualifications:

• High school diploma or General Educational Development credential required.
• Completion of business school coursework, associate degree, or an equivalent combination of education and experience is strongly preferred.
• 5 + Years of related experience as an executive assistant or in a comparable role.
• Highly organized, dependable, and able to maintain strict confidentiality.
• Strong communication, interpersonal, judgment, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experienced in calendar management, scheduling, and handling multiple priorities.
• Strong attention to detail, accuracy, and follow-through.
• Able to work independently, meet deadlines, and adapt in a fast-paced environment.
• Professional, polished, punctual, and flexibility to adjust work hours when required to meet business needs.

For more information, please visit our website https://cesmechanical.com

Further details will be provided during the interview process and in the job description. We are an Equal Opportunity Employer and a Drug-Free Workplace