Executive Assistant

Alpert Jewish Community Center; Long Beach (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

A leading community organization is seeking an Executive Assistant to support the CEO and Senior Management Team. This key administrative role involves managing schedules, organizing meetings, and facilitating communication within the organization. The ideal candidate will demonstrate discretion, strong organizational skills, and a commitment to the community's mission.

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Experience in an administrative or executive support role preferred.
• A commitment to the organization's mission and values.

Responsibilities

• Manage the CEO's calendar and scheduling activities.
• Prepare board meeting materials and take minutes.
• Assist with Resource Development projects and strategic initiatives.

Skills

Discretion

Confidentiality

Attention to detail

Communication

Decision-making

Teamwork

Job description

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The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities or requirements of this position. Employees are expected to perform other functions as assigned or requested to further support the organization’s mission.

About Jewish Long Beach (JLB)

Jewish Long Beach is the leading organization for the Jewish community in the greater Long Beach and north Orange County area. It includes within it the Alpert Jewish Community Center, the Jewish Federation of Long Beach, and the Jewish Foundation of Long Beach. JLB serves 10,000 people annually, has 4300 members and, among its signature programs, hosts an Early Childhood Education center with more than 160 students. Among JLB’s many other programs is a fitness center and pool, and many cultural and educational programs and events.

Guided by Jewish values and culture, JLBinspires community by improving lives, building bridges of understanding and inclusion, and supporting the Jewish people here, in Israel, and around the world. JLB’s vision is to build and sustain, now and for future generations, a vibrant Jewish community.

JLB fulfills this mission and vision by providing meaningful programs and services including Early Childhood Education and Day Camp, Senior Outreach & Engagement, Fitness, and a variety of adult educational opportunities that contribute to the social, emotional, physical, and spiritual development of people of all ages and the creation of opportunities for connection.

Position Summary

The Executive Assistant is a lead administrative role which provides support to theChief Executive Officer/Interim Chief Executive Officer(CEO/ICEO) and other members of the Senior Management Team. This position requires a high degree of discretion, confidentiality, diplomacy, attention to detail, and the ability to track multiple tasks and priorities simultaneously.The Executive Assistant also serves as an operational extension of the CEO, enabling effective decision-making, efficient communication, and strong internal and external relationships.

• Manage the Executive Director’s calendar and scheduling
• Help create or maintain systems, dashboards, or filing structures for the Office of the CEO to maximize efficiency and clarity.
• Develop, edit, and manage the production of presentations and correspondence including letters, meeting notices, agendas, minutes, spreadsheets, email, faxes, and photocopies for the CEO/ICEO and other members of the Senior Management Team
• Assist with Resource Development projects such as special events, updating participant information, donor tracking and documentation and correspondence
• Track progress on strategic initiatives and follow up with staff on outstanding deliverables or priorities assigned by the CEO.
• Filter and prioritize information and requests flowing to and from the CEO’s office, ensuring timely responses and appropriate delegation, which includes managing relationships with board members, staff members, funders, community leaders and other stakeholders on behalf of the CEO
• Coordinate logistics and materials for internal and external meetings, including strategic briefings and post-meeting action tracking. These responsibilities include:

-Prepare for Board Meetings including preparation and distribution of board packets, confirmation of attendance, and room set-up.

-Attend Board meetings, take minutes, and prepare them, and, on occasion, attend and take minutes for Board committee meetings.

-Maintain records (electronic and paper) including official minutes of the Board of Directors

• Attend designated meetings and events
• Assist with special projects as designated by the CEO/ICEO
• Understand and support the JLB’s mission and values
• Work effectively with all staff members
• Represent the CEO/ICEO and other Senior Management members in a professional manner
• Other responsibilities as required
• Clearly communicate the “mission,” ensuring everyone works toward the same goals.
• Create a positive environment where two-way communication, accountability, and strong trust are established.
• Promote teamwork and respect, both internally between staff as well as in community-facing contexts with donors, volunteers, members, and other stakeholders.
• Demonstrate the ability to respond with a high degree of responsiveness to the needs and requests of others, internally and externally. Understand the impact of their work on others.
• Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing situations before conflicts arise, resolving conflicts directly and actively promoting and gaining cooperation from others.
• Accurately provide and receive information in oral and written communications.
• Consistently provide ideas, opinions, or information in an articulate, professional way.
• Actively listen to others and demonstrate understanding of other points of view.
• Willingness and ability to adjust to changing conditions or priorities.
• Take the initiative to identify and act on problems, and lead by example. Consistently make decisions that resolve problems and act decisively when necessary.
  
  

Compensation details: 70000-75000 Yearly Salary

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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