Executive Assistant

Bernhard; Little Rock (AR); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support C-level executives. This role involves coordinating communications, managing schedules, and ensuring seamless operations within a dynamic environment. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to maintain confidentiality. Join a forward-thinking company committed to innovation and professional growth, where your contributions will play a vital role in shaping the future of energy solutions. This is a fantastic opportunity for someone looking to advance their career in a supportive and collaborative workplace.

Qualifications

• 3+ years of experience supporting senior management.
• Exceptional organizational skills and attention to detail.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Coordinate executive communications and manage schedules.
• Handle expense reports and reconcile credit card statements.
• Organize meetings and events for executives.

Skills

Organizational Skills

Project Management

Problem-Solving

Interpersonal Skills

Attention to Detail

Verbal Communication

Written Communication

Multi-tasking

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree

Tools

Microsoft Office

Outlook

Job description

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About Us

At our company, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At our company, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Exciting News About Our Future!

Our company is currently undergoing an exciting brand transformation, including a change in our name. As part of this process, you may see references to both our current name, Bernhard, and our future name, Enfra, during your application process. This change reflects our commitment to growth, innovation, and providing even greater value to our employees, customers, and community. We appreciate your understanding during this transition and look forward to sharing this new chapter with you. If you have any questions, feel free to ask during the interview process!

Overview

The Executive Assistant is responsible for working directly with C-level executives and performing a number of administrative duties.

Responsibilities

• Coordinates executive communications, including taking calls, and interfacing with clients.
• Files and retrieves documents and reference materials.
• Reconciles business credit card statements, enters timesheets, and submits expense reports.
• Upholds a strict level of confidentiality.
• Manages and maintains executives' schedules, appointments and travel arrangements.
• Arranges and co-ordinates meetings and events for Development and CEO's office.
• Works with other Administrative staff to plan our company-Little Rock team events/activities.
• Records, transcribes and distributes minutes of meetings.
• Printing and binding of meeting materials/proposals.
• Monitors, screens, responds to and distributes incoming communications including emails for Chief Development Officer.
• Receives and interacts with incoming visitors.
• Liaise with internal staff at all levels.
• Other duties as assigned.

Qualifications

Required Education, Experience, and Qualifications

• High school diploma or GED equivalent with 3 years of experience reporting to senior management.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking.
• Ability to maintain confidentiality.
• Exceptional interpersonal skills.
• Attention to detail.
• Advanced Microsoft Office and Outlook skills, with an ability to become familiar with firm specific programs.
• Experience booking travel.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, And Qualifications

• Bachelor's degree.
• Legal knowledge and/or experience.

Travel Requirements

• Minimal travel is expected for this position.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

We are proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.