Executive Assistant

MP Materials; Las Vegas (NV); On-site; USD 90,000 - 120,000; Full time

Job summary

MP Materials in Las Vegas, NV is seeking an experienced Executive Assistant to provide high-level administrative and project coordination support to senior leaders in Finance and Accounting. The role involves managing complex calendars, coordinating meetings and travel, preparing materials, and maintaining alignment across multiple workstreams.

The successful candidate will handle confidential information with discretion, excel in fast-paced, public-company environments, and collaborate with

Qualifications

• 5+ years of experience supporting senior executives, preferably within Finance, Accounting, Treasury or another corporate function.
• Experience working in a public company, high-growth organization, or similarly complex business environment.
• Demonstrated ability to manage complex calendars, competing priorities, and multiple concurrent workstreams.
• Strong project coordination skills, including experience tracking deliverables, deadlines, decisions, and action items.
• Excellent written and verbal communication skills; ability to handle confidential and sensitive information with discretion.
• Experience supporting finance, accounting or treasury executives.

Responsibilities

• Provide high-level administrative and project coordination support to senior Finance and Accounting executives.
• Manage complex calendars, including scheduling meetings across multiple time zones.
• Prepare executives for meetings with agendas, presentations, and pre-read materials.
• Capture decisions and action items and follow up with stakeholders to ensure timely completion.
• Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
• Serve as a key point of coordination among executives and stakeholders to ensure clear communication.

Skills

Executive support

Calendar management

Project coordination

Communication

Discretion

Problem solving

Tools

Microsoft Office 365

Outlook

PowerPoint

Teams

OneNote

Job description

Executive Assistant

Accounting & Finance Full Time Las Vegas, NV, US

3 days ago Requisition ID: 2417

Company Overview:

MP Materials (NYSE: MP) is rebuilding American industrial capability for a new era of autonomy, robotics, and electrification.

We are the only U.S. company with a fully integrated rare earth supply chain—from mining and refining to advanced metal and magnet manufacturing. Our products include both the critical materials used to make permanent magnets and the finished magnets themselves—enabling next-generation technologies in robotics, automation, aerospace, transportation, defense, and energy systems. These materials are the foundation of physical AI—the convergence of computation, movement, and control.

We hire ambitious, mission-driven people who want to tackle complex challenges and shape the future of strategic industries. Our culture is rooted in teamwork, resiliency, and integrity, with a deep commitment to operational excellence and national purpose. MP is rapidly evolving from a materials producer into a leading U.S. manufacturer—and our people are driving that transformation.

Position Overview:

The Finance Executive Assistant provides high-level administrative and project coordination support to leaders within MP Materials’ Finance and Accounting organization. This role serves as a trusted partner to the executives it supports, managing complex calendars, coordinating meetings and travel, preparing materials, tracking commitments, and helping maintain alignment across multiple workstreams.

The successful candidate will exercise sound business judgment, handle confidential information with discretion, and bring exceptional organization, attention to detail, and follow-through. This individual must be comfortable operating in a fast-paced public-company environment, anticipating needs, resolving issues proactively, and coordinating effectively across Finance, Accounting, Treasury, and other functions.

Position Responsibilities:

• Provide high-level administrative and project coordination support to senior Finance and Accounting executives.
• Manage complex and frequently changing calendars, including scheduling and coordinating meetings across multiple time zones.
• Prepare executives for meetings by coordinating agendas, presentations, pre-read materials, and other supporting documentation.
• Capture decisions and action items from key meetings and follow up with responsible stakeholders to promote timely completion.
• Coordinate domestic and international travel, including itineraries, transportation, accommodations, meeting logistics, and expense reporting.
• Serve as a key point of coordination among executives and internal and external stakeholders, helping facilitate clear communication and timely follow-up.
• Support recurring Finance and Accounting activities, including leadership meetings, reporting calendars, budgeting and forecasting cycles, external audit coordination, and board or committee meeting preparation, as applicable.
• Track project milestones, deliverables, dependencies, and deadlines across multiple concurrent workstreams.
• Develop and maintain project plans, status trackers, meeting records, process documentation, and reference materials.
• Coordinate cross-functional initiatives involving Finance, Accounting, Treasury, Legal, Human Resources, Operations, and other business functions.
• Maintain organized and current team files, organizational charts, calendars, contact lists, and reference documents.
• Identify scheduling conflicts, process gaps, bottlenecks, and overdue commitments and proactively recommend practical solutions.
• Draft and coordinate communications on behalf of supported executives with accuracy, professionalism, and appropriate judgment.
• Handle confidential and sensitive business information with discretion.
• Collaborate closely with other Executive Assistants, Administrative Professionals, and Office Managers to coordinate schedules, meetings, events, and office operations, ensuring seamless support across the organization.
• .Provide project specialist support to the finance team, including coordination of multiple complex back-office logistics across multiple time zones.
• Perform other duties as assigned

Basic Qualifications:

• 5 or more years of experience supporting senior executives, preferably within Finance, Accounting, Treasury or another corporate function
• Experience working in a public company, high-growth organization, or similarly complex business environment.
• Demonstrated ability to manage complex calendars, competing priorities, and multiple concurrent workstreams.
• Strong project coordination skills, including experience tracking deliverables, deadlines, decisions, and action items.
• Exceptional attention to detail, organization, and follow-through
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• Strong problem solving and proactive mindset
• Experience supporting finance, accounting or treasury executives
• Experience and highest degree of proficiency in use and knowledge of Microsoft Office 365 tools including and not limited to: Word; PowerPoint; Outlook; Teams; and OneNote.
• Ability to work effectively with senior leaders and stakeholders across different functions, locations, and time zones.

Desired Qualities:

• Experience supporting senior Finance, Accounting, Treasury, or public-company executives.
• Familiarity with financial close and reporting processes, budgeting and forecasting cycles, external audit timelines, and board or committee meeting preparation.
• Experience coordinating international travel, global meetings, or projects involving international operations.
• Experience preparing executive presentations, meeting materials, project trackers, and formal business communications.
• A demonstrated record of anticipating executive needs, improving administrative processes, and driving timely follow-through.

MP Materials is Proud to be an Equal Opportunity /

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Underrepresented groups/Women/Disabled/Veterans are encouraged to apply. Candidates whose disabilities make them unable to meet the position’s requirements will still be considered qualified if they can perform the essential functions of the job with reasonable accommodation.

Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment verification document form upon hire.