Executive Assistant

Grainger; Lake Forest (IL); Hybrid; USD 41,328 - 68,880; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

PTO and holidays

401(k) company match

Employee discounts

Job summary

Grainger is seeking an experienced administrative assistant to support Vice Presidents with high‑volume calendars, cross‑functional scheduling, and internal/external communications. The role demands professionalism, discretion, and proactive process improvement.

The ideal candidate has 3+ years in administration, strong MS Office skills, and the ability to coordinate travel, prepare reports, and assist with events and budgets in a hybrid work environment.

Qualifications

• 3+ years of administrative experience.
• Experience supporting multiple executive leaders or departments.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team, as needed.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including generating routine reports.
• Play a key role in onboarding and backup support for other admins.
• Demonstrate knowledge of business operations and support process improvements.

Skills

Calendar management

Travel coordination

Report preparation

MS Office proficiency

Education

High School Diploma

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

About Grainger

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.

Work Location Type

Hybrid

Req Number 332042

Compensation

This position is hourly. The anticipated base pay compensation range for this position is $29.72 and $49.48.

Rewards & Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below: https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills. The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details

Serves as a key administrative partner to Vice Presidents, managing high‑volume calendars, coordinating cross‑functional meetings, and supporting internal and external communications. This role requires a high level of professionalism and the ability to anticipate needs.

You Will

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics. Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipate needs and streamline processes for aligned VPs.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including managing logistics such as venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
• Play a key role in onboarding and backup support for other admins.
• Demonstrate knowledge of business operations and support process improvements.

You Have

• 3+ years of administrative experience.
• Experience supporting multiple executive leaders and/or departments.
• High School Diploma or equivalent.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• High attention to detail and strong customer service orientation.
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes providing reasonable accommodations to individuals with disabilities during the application and hiring process and throughout the course of one’s employment. Should you need a reasonable accommodation during the application or selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.