Senior Executive Assistant I

Grainger; Lake Forest (IL); Hybrid; USD 73,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

PTO 18 days + 6 holidays

401(k) 6% company contribution

Employee discounts, tuition assistance

Maternity and parental leave

Job summary

Grainger in Lake Forest, IL is seeking an experienced Administrative Specialist to provide strategic and operational support to Group Vice Presidents. You will manage calendars, coordinate communications, and handle high-level correspondence, working with senior leaders across the business.

The ideal candidate has 5+ years of admin experience, excels in organization and discretion, and is proficient in Microsoft Office.

Qualifications

• 5+ years of administrative experience.
• Experience supporting multiple executive leaders and/or departments.
• Bachelor's degree or equivalent experience.
• Strong organization, written, and verbal communication skills.
• Advanced in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Excellent interpersonal and relationship-building abilities.
• Proven skill in independently prioritizing complex tasks and adapting to shifting demands.

Responsibilities

• Manage Group VP leader's time through strategic calendar management and scheduling, proactively identifying opportunities to optimize the leader's focus on strategic priorities.
• Partner with senior leaders and leads improvements across the department to improve operational efficiency.
• Act as liaison in business communications; manage high-level correspondence and internal and external engagements.
• Lead planning and execution of large-scale functional events.
• Coordinate strategic initiatives and cross-functional projects.
• Involved in planning long or short-term business objectives.
• Proactively identify priorities and drive alignment across departments.
• Support strategic initiatives and internal communications.
• Manage departmental systems and expense tracking, including generating routine and ad-hoc reports to support operational efficiency and budget oversight.
• Builds effective relationships with internal and external stakeholders.
• May indirectly lead other administrative business partners within the department.
• Demonstrates deep understanding of department and business operations in addition to working cross-functionally to carry out significant assignments.
• Applies strong emotional intelligence and sound judgment in handling sensitive communications; represents the Group VP in internal and external communications.
• Ability to compose materials from rough notes or independent knowledge of circumstances; works independently on a range of complex tasks.

Skills

Administrative experience

Executive support

Organization

Written and verbal communication

Discretion

Interpersonal skills

Task prioritization

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Job description

Work Location Type:

Hybrid

Req Number

332884

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Workingby serving more than4.6 million customersworldwide with maintenance, repair andoperating(MRO) products and value-added solutions delivered through innovative technology and deep customerexpertise. Known for its commitment to service and purpose-driven culture, the Company reported2025 revenue of$17.9 billion. For more information, visitwww.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $73,400.00-$97,800.00

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger's benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details

Provides strategic and operational support to Group Vice Presidents (Group VP), serving as a trusted advisor to senior leaders. In this role, you will be delegated authority and often required to act without specific instructions or prescribed procedures.

You Will

• Manage the Group VP leader's time through strategic calendar management and scheduling, proactively identifying opportunities to optimize the leader's focus on strategic priorities
• Partners with senior leaders and leads improvements across the department to improve operational efficiency
• Acts as liaison in business communications; manages high-level correspondence and internal and external engagements
• Leads planning and execution of large-scale functional events
• Coordinate strategic initiatives and cross-functional projects
• Involved in planning long or short-term business objectives
• Proactively identifies priorities and drives alignment across departments
• Supports strategic initiatives and internal communications
• Manage departmental systems and expense tracking, including generating routine and ad-hoc reports to support operational efficiency and budget oversight
• Builds effective relationships with internal and external stakeholders
• May indirectly lead other administrative business partners within the department
• Demonstrates deep understanding of department and business operations in addition to working cross-functionally to carry out significant assignments
• Applies strong emotional intelligence and sound judgment in handling sensitive communications; represents the Group VP in internal and external communications
• Ability to compose materials from rough notes or independent knowledge of circumstances; works independently on a range of complex tasks

You Have

• 5+ years of administrative experience
• Experience supporting multiple executive leaders and/or departments
• Bachelor's degree or equivalent experience
• Strong organization, written, and verbal communication skills
• Advanced in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Excellent interpersonal and relationship-building abilities
• Proven skill in independently prioritizing complex tasks and adapting to shifting demands

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.