Executive Assistant

W. W. Grainger; Lake Forest (IL); Hybrid; USD 40,942 - 68,163; Part time

Benefits offered by this job

Medical, dental, vision, and life insurance

Paid time off and company holidays

401(k) Retirement Savings Plan

Employee discounts and parental leave

Job summary

W.W. Grainger in Lake Forest, IL, is seeking an experienced administrative professional to support multiple executives. The role requires strong organizational and communication skills, a High School Diploma or equivalent, and proficiency in Microsoft Office Suite.

Responsibilities include managing calendars, coordinating meetings, and preparing reports. The position operates on a hybrid work model with competitive hourly pay ranging from $29.72 to $49.48, alongside comprehensive benefits.

Qualifications

• 3+ years of administrative experience required.
• Experience supporting multiple executive leaders is preferred.
• Ability to manage multiple tasks in a dynamic environment.

Responsibilities

• Manage leaders’ calendars and coordinate meeting logistics.
• Anticipate needs and streamline processes for executives.
• Produce reports and presentation materials as required.

Skills

Organizational skills

Communication skills

Confidentiality

Attention to detail

Microsoft Office Suite

Education

High School Diploma or equivalent

Job description

Location: LAKE FOREST, IL, US, 60045-5202

Work Location Type: Hybrid

About Grainger

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award‑winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High‑Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products.

Compensation

This position is hourly. The anticipated base pay compensation range for this position is $29.72 and $49.48.

Rewards and Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full‑time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Serves as a key administrative partner to Vice Presidents, managing high‑volume calendars, coordinating cross‑functional meetings, and supporting internal and external communications. This role requires a high level of professionalism and the ability to anticipate needs.

You Will

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipates needs and streamlines processes for aligned VPs.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including managing logistics such as venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
• Play a key role in onboarding and backup support for other admins.
• Demonstrate knowledge of business operations and support process improvements.

You Have

• 3+ years of administrative experience.
• Experience supporting multiple executive leaders and/or departments.
• High School Diploma or equivalent.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• High attention to detail and strong customer service orientation.
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.