Executive Assistant

Logan Health; Kalispell (MT); On-site; USD 50,000 - 70,000; Full time

Job summary

A healthcare organization in Kalispell, Montana is seeking a polished Executive Assistant to provide high-level support to senior leaders. The ideal candidate will possess strong organizational, interpersonal, and communication skills, and have a minimum of three years’ experience in an executive assistant role. This position involves managing complex calendars, drafting communications, and ensuring efficient operations within the executive team. The opportunity offers a significant impact within a mission-driven environment.

Qualifications

• Minimum 3 years of experience in an executive assistant or similar high-level role.
• Ability to maintain strict confidentiality and manage sensitive information.
• Demonstrated strong initiative and ability to anticipate needs.

Responsibilities

• Provide comprehensive support to two Executives, managing calendars and correspondence.
• Coordinate meetings and events, ensuring all logistics are handled.
• Proactively maintain executives' calendars to avoid conflicts.

Skills

Excellent judgment

Strong interpersonal skills

Proficiency in Microsoft Office

Outstanding organizational skills

Ability to type 65+ WPM

Education

Two years of college or vocational training

Job description

Are you a poised, polished, and proactive Executive Assistant who thrives in a fast‑paced environment supporting senior leaders?

Logan Health is seeking an exceptional administrative professional to provide high‑level support to two Executives, ensuring seamless operations, strategic organization, and impeccable communication at the highest level.

This is an exciting opportunity to join a mission‑driven health system where professionalism, integrity, and confidentiality aren’t just expectations—they’re essential to success.

Why Join Logan Health?

As part of Logan Health’s Executive Leadership environment, you’ll serve as a trusted partner to senior decision‑makers. Your ability to stay several steps ahead, navigate rapidly shifting priorities, and tenaciously protect and optimize executive schedules will directly support organizational success.

What We’re Looking For:

We’re seeking an experienced, composed, and highly professional Executive Assistant who brings:

• Minimum 3 years of experience in an executive assistant or similar high‑level administrative role.
• Two years of college or vocational training preferred.
• Healthcare background is helpful but not required.
• Excellent judgment, strong initiative, and the ability to anticipate needs and manage shifting priorities.
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with integrity.
• Strong interpersonal and communication skills, including supporting individuals and small groups.
• Proficiency in Microsoft Office with the ability to learn new software as needed.
• Ability to type 65+ WPM with high accuracy.
• Outstanding organizational and time‑management skills, with a proven ability to navigate complex calendars and manage competing demands with scheduling tenacity.

What You’ll Do:

In this role, you will serve as the primary point of contact for internal and external stakeholders on all matters related to the Executives you support. Key responsibilities include:

Executive Support & Communication

• Provide comprehensive administrative support to two Executives, managing calendars, correspondence, and high‑priority projects.
• Proactively maintain calendars with strong scheduling tenacity—anticipating conflicts, securing time‑sensitive meetings, and ensuring schedules are protected, aligned, and optimized.
• Draft, edit, and prepare professional communications including letters, reports, presentations, and proposals.
• Represent the Executive Office with absolute professionalism and discretion in all communications.

Operational Excellence

• Coordinate meetings and events, including agendas, logistics, materials, and accurate minute‑taking.
• Track and manage expense reports and reconciliations efficiently and on time.
• Gather, review, and format data for reports, dashboards, and presentations (spreadsheets, charts, graphs, etc.).
• Maintain confidential documents, files, and sensitive information in accordance with department protocols.

Proactive Problem Solving

• Anticipate needs and identify opportunities to streamline workflow and decision‑making.
• Prioritize a dynamic workload while maintaining accuracy, quality, and composure, especially during scheduling challenges.
• Coordinate across departments and serve as a trusted liaison for internal and external partners.

Team Contribution

• Support Executive Leadership Team (ELT) members as needed and collaborate closely with fellow Executive Assistants.
• Exhibit flexibility, professionalism, and a solution‑oriented mindset.
• Serve as a departmental resource for API timekeeping.

The Ideal Candidate Is Someone Who

• Is polished, articulate, and highly professional
• Operates with unwavering confidentiality and integrity
• Has exceptional scheduling tenacity and thrives in dynamic environments
• Anticipates needs before they arise and solves problems proactivelyBuilds relationships with ease and communicates with confidence
• Brings a composed, steady presence—even on fast‑moving days

If you are ready to leverage your executive support expertise in a meaningful role with significant impact, we’d love to meet you. At Logan Health, your talent will be valued, your contributions will matter, and your professionalism will shine.

Apply today and take the next step in your career with Logan Health.