Executive Assistant Washington, District of Columbia, United States

Brunswick Group; New York (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

A leading global advisory firm is seeking an Executive Assistant in Washington, D.C. This role involves providing administrative support to Partners, managing schedules, and enhancing productivity. The ideal candidate will have extensive experience in a fast-paced environment and strong communication skills. The position offers a competitive salary and benefits, including medical insurance and a 401K plan.

Benefits

Medical, Dental, and Vision insurance

Disability insurance

Flexible spending account

Health savings account

Life insurance

Paid Time Off

Firm-sponsored 401K Plan

Qualifications

• Minimum of seven years of administrative or operations experience.
• Ability to manage schedules across time zones.
• Intermediate to advanced software skills.

Responsibilities

• Provide seamless Executive Assistant support to Partners.
• Manage complex calendars and travel arrangements.
• Identify and solve scheduling challenges proactively.

Skills

Detail-oriented

Strong verbal and written communication skills

Client service orientation

Time management skills

Emotional intelligence

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Washington, District of Columbia, United States

Brunswick Group is looking for a highly organized and proactive individual to join the team as an Executive Assistant in our Washington, D.C. location. In this role, you will serve as an administrative business partner and provide excellent daily support to four client-facing Partners in the firm, who may or may not be based in your local office.

The nature of this role requires you to maintain a firm understanding of our goals as a firm and the role of our partnership to play an active role in supporting those efforts. While providing administrative support, you would also have the opportunity to serve as a thought partner and driver of our Partner’s efforts, while working in stride with the local Office Manager, Administrative Assistants and collaborating with the U.S. administrative team and other like-minded specialists on the professional services team across the U.S.

Duties and Responsibilities may include but are not limited to:

* This role requires onsite support Monday through Friday between the core hours of 9:00am-6:00pm ET, with flexibility before and after depending on the needs of the office *

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to the role in order to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
• Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate with Administrative Assistant pooled support on travel bookings and expense processing for staff
• Serve as an informal mentor for Administrative Assistants and support their development opportunities as appropriate.
• Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness of business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects.
• Identify and execute areas of improvement and increase administrative efficiencies.
• Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients.
• Provide support and coverage to the Office Manager or other administrative staff as needed.
• Maintain strong internal relationships with the U.S. and international Brunswick teams.
• Perform related duties as assigned.

Knowledge, Skills, and Abilities:

• Minimum of seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess a “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

While not required, the following would be a plus:

• International work experience or knowledge
• Communications industry knowledge/business acumen
• A sense of humor

Compensation

The applicant who is selected for this position will be eligible for the following compensation:

In Washington, DC., the annual compensation for this role will be $95,000 - $105,000.

If an offer is extended to an applicant in Washington, DC., the applicant will be paid in line with this range and based on the applicant’s experience and qualifications.This range applies only to the Washington, D.C. position, and salaries in other offices and regions will vary based on an applicant’s experience and qualifications, as well as the competitive landscape.

Bonus Eligibility : Annual discretionary bonus contingent upon individual performance and the overall performance of the Firm.

Benefits : Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Paid Time Off: Vacation and sick leave, as well as paid Bank Holidays. Firm-sponsored 401K Plan with 3% safe harbor contribution of base and bonus – immediate vesting.

The Americas

In the U.S., we have offices in Chicago, Dallas, New York, San Francisco and Washington, D.C. In Brazil, we have an office in Sao Paulo. We advise clients on, among other things, domestic and cross border M&A, IPOs, activism, capital markets and investor relations, public and regulatory affairs, geopolitical issues, litigation, crisis, cyber, employee engagement, digital, opinion research and on broader reputation campaigns.

Colleagues in the U.S. are drawn from a variety of backgrounds and consist of in-depth industry and sector experts from banking, law, accounting, politics, government, journalism and the media, consulting and elsewhere. Our U.S. CEO is Nik Deogun.

For more information on Brunswick, including our offices and client offers, please visit our website: www.brunswickgroup.com

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.

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