Executive Assistant

State of Missouri; Jefferson City (MO); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

3 weeks paid vacation

3 weeks paid sick leave

13 paid holidays

Health insurance

Free life insurance

Retirement

Job summary

The Missouri Veterans Commission seeks an Executive Assistant to support the executive management team in Jefferson City. You will manage calendars, coordinate sensitive information, and help advance initiatives benefiting Missouri veterans.

This role requires at least one year of administrative experience, knowledge of Sunshine Law, and strong organizational skills. You will liaise with state officials, arrange travel, and support meeting logistics for the Commission.

Qualifications

• One or more years of administrative support experience.
• Knowledge of the Sunshine Law.
• Principles of office management.
• Application and interpretation of federal, state, and/or agency regulations, policies, and procedures.

Responsibilities

• Provide administrative support to the Executive Director, Deputy Director, and the Missouri Veterans Commission.
• Triage and coordinate highly sensitive information, sharing it with those with a business-related need-to-know.
• Monitor status and progress of tasks, projects, and events for Commission.
• Manage Sunshine Requests, fiscal notes, legislative updates, action reports, open meeting postings, and Missouri Ethics Commission filings.
• Develop, generate, receive, prioritize, and/or track correspondence ensuring appropriate action is taken within set timeframes.
• Maintain the calendar for the Executive Director and ensure the Executive Director has all necessary information for meetings.
• Coordinate workflow and establish office protocols to meet the Commission's business needs.
• Make travel arrangements for the Executive Director and Commissioners and prepare expense reports as needed.
• Provide support for Commission meetings, such as arranging room, preparing materials, acquiring audio/visual equipment/services.
• Supervise administrative support staff

Skills

Administrative support

Sunshine Law knowledge

Office management

Education

Post-secondary education

Job description

Important: Applicants for this position must have served in the military forces of the United States and been honorably discharged therefrom.

Autonomy. Involved. Giving back. These are a few words that describe the position of the Missouri Veterans Commission's Executive Assistant.

You will provide day-to-day support to the executive management team as they work to improve the lives of Missouri's Veterans. Get involved in the discussions, share your ideas, and make a difference.

EXAMPLES OF WORK

• Provide administrative support to the Executive Director, Deputy Director, and the Missouri Veterans Commission
• Triage and coordinate highly sensitive information, sharing it with those with a business-related need-to-know
• Monitor status and progress of tasks, projects, and events for Commission
• Manage Sunshine Requests, fiscal notes, legislative updates, action reports, open meeting postings, and Missouri Ethics Commission filings
• Develop, generate, receive, prioritize, and/or track correspondence ensuring appropriate action is taken within set timeframes
• Maintain the calendar for the Executive Director and ensures the Executive Director has all necessary information for meetings
• Coordinates workflow and establish office protocols to ensure the Commission's business needs are met
• Make travel arrangements for the Executive Director and Commissioners and prepares expense reports as needed
• Provide support for Commission meetings, such as arranging room, preparing materials, acquiring audio/visual equipment/services
• Supervise administrative support staff

QUALIFICATIONS

• One or more years of experience as administrative support and/or one or more years of post‑secondary education demonstrating the following:
• Knowledge of the Sunshine Law
• Principles of office management
• Application and interpretation of federal, state, and/or agency regulations, policies, and procedures
• Establishment and maintenance of working relations with elected state government officials, managers, peers, and the public

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits

• Enjoy a workplace where you can build lasting relationships with our Veterans and your co-workers
• Opportunities to learn and grow in your career with MO Veterans Commission
• 3 weeks paid vacation; 3 weeks paid sick leave; 13 paid holidays
• Health (medical, dental, vision) and free life insurance
• Retirement
• Up to $25/month match on savings plan
• 6 weeks paid leave for birth or adoption