Executive Administrative Assistant

Manpower - South Florida; Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

Manpower is seeking an Executive Assistant to be the CEO’s primary strategic partner and right hand. This is a high-performance role focused on turning visionary ideas into precise execution and acting as a gatekeeper and force multiplier for the leadership team.

You will anticipate needs, manage the CEO’s calendar, and ensure alignment across senior leadership while maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• 4–6 years supporting a high-level executive or leadership team.

Responsibilities

• Anticipate bottlenecks and solve operational problems before escalation.
• Maintain a Focus Points document to keep leadership aligned with high-value activities.
• Translate the CEO’s vision into actionable steps with deadlines and momentum.
• Bridge between the CEO and Leadership Team; follow up on tasks and requirements.
• Proactively manage the CEO’s calendar; build in transition time between meetings.
• Schedule meetings, provide reminders, coordinate with COO’s assistant for events and meals.
• Draft and edit executive content; prepare reports and distill notes into company communications.
• Attend key meetings or represent the CEO and distill outcomes for the wider organization.

Skills

Executive support

Calendar management

Stakeholder communication

Meeting coordination

Tools

MS Office

Google Apps

QuickBooks

Job description

We are seeking a high-caliber Executive Assistant to serve as the primary strategic partner and "right hand" to our CEO. This is not a traditional administrative role; we are looking for an "A-player" who thrives in high-performance environments and can turn visionary ideas into precise execution. The ideal candidate will be a proactive gatekeeper and "force multiplier" who anticipates the CEO's needs, manages the "rhythm" of the business, and ensures the leadership team remains aligned and accountable.

Key Responsibilities

What You’ll Own & Execute

Strategic Partnership & Business Flow

• Anticipatory Management: Identify potential bottlenecks and solve operational problems before they have escalated.
• The "Focus Points" Strategy: Maintain a focus points document to keep the CEO aligned with the highest-value activities that drive the business forward.

Operational Alignment

• Translate the CEO’s vision into actionable steps, organizing deadlines and ensuring strategic initiatives maintain momentum.

Leadership Liaison

• Act as the bridge between the CEO and the Leadership Team, following up on assigned tasks and ensuring they have what they need to succeed.

Advanced Calendar & Time Architecture

• Calendar Mastery: Proactively manage the CEO’s calendar and commitments, ensuring his time is spent on high-leverage priorities.
• Transition Buffer: Protect the CEO’s energy by building in transition time between meetings to allow for mental shifts.
• Meeting Logistics: Schedule all requested meetings, provide proactive reminders, and coordinate with the COO’s assistant for company events or team meals.

High-Level Communication & Documentation

• Executive Representation: Communicate professionally with clients, suppliers, vendors, and banking contacts on behalf of the CEO.
• Content & Reporting: Draft and edit written content, prepare appropriate reports, and manage executive correspondence.
• Meeting Intelligence: Attend key meetings with or on behalf of the CEO, lead them when necessary, and distill notes into company-wide communications when appropriate.

Skills & Qualifications

The Essentials Experience

• 4–6 years supporting a high-level executive or leadership team.

Technical Suite

• Proficiency in MS Office, Google Apps (Sheets, Docs, Gmail), and a working knowledge of QuickBooks.

Management Style

• Proven ability to "manage up" by holding leadership accountable to their commitments.

Composure

• Ability to handle strong personalities and high-stakes environments with confidence and discretion.

Required Soft Skills

• Exceptional Organization & Time Management: Ability to bring order to chaos in a fast-paced environment.
• Superior Communication: High-level verbal and written skills for both internal and external stakeholders.
• Proactive Judgment: The ability to discern what requires the CEO’s attention versus what can be handled independently.

Cultural Fit & "Nice to Haves"

• Personal Character: Sets a high example in work habits and demonstrates a cooperative spirit with all employees.
• Interests: A passion for water activities is a plus, aligning with our core culture.
• Growth Mindset: An innate willingness to learn and adapt as the company scales.