Executive Assistant to the President

Reaching & Teaching International; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Reaching & Teaching International seeks an Executive Assistant to the President to partner with the President in turning vision into action. The role manages priorities, calendar, travel, and communications, and supports the leadership team and board.

It requires sound judgment, confidentiality, and the ability to anticipate needs and remove barriers to execution. The Executive Assistant serves within the Office of the President, reporting to the President, and collaborates with senior staff to

Qualifications

• Minimum of 5 years of administrative or office management experience.
• Maintain membership in a local church with beliefs consistent with RTIM statements of faith.
• Mature disciple of Jesus Christ.
• Exemplifies humble, loving, servant leadership.
• Sound judgment and discretion in handling sensitive leadership and board matters.

Responsibilities

• Partner with the President to manage strategic priorities, ensuring goals are documented, prioritized, and translated into action.
• Oversee Office of the President systems and processes and attend leadership meetings to support clarity and alignment.
• Arrange travel logistics, itineraries, and communications for the President; travel domestically and internationally as needed.
• Draft leadership and board meeting agendas and provide post-meeting insights and action tracking.
• Coordinate with board members and senior staff to ensure timely, accurate communications and decisions.

Skills

Communication skills

Organizational skills

Discretion

Team player

Confidentiality

Problem solving

Adaptability

Tools

Microsoft Office

Google Suite

AI tools

Job description

The Executive Assistant to the President partners with the President to turn vision into action, managing the President’s priorities, calendar, travel, and communications and supporting the leadership team and board. This role requires sound judgment, a high degree of discretion, and the ability to anticipate needs and remove barriers to execution. The Executive Assistant serves within the Office of the President in a manner consistent with the purpose, core values, and mission statement of the organization, and reports to the President.

RESPONSIBILITIES:

• Partner with the President to manage strategic priorities, ensuring goals are documented, prioritized, and translated into action
• Serve as a sounding board for the President on decision-making, planning, and organizational dynamics
• Anticipate needs and proactively remove barriers to execution, influence, or communication
• Oversee Office of the President systems and processes
• Attend leadership meetings and other key meetings with senior staff to support clarity, accountability, and alignment
• Ensure leadership discussions lead to clear outcomes that support the President’s broader goals
• Flag bottlenecks, surface opportunities, and help coach clarity and follow-through
• Coordinate with other executives to resolve routine matters that do not require the President’s attention
• Track KPIs and other data as requested by the President
• Schedule the President’s meetings and manage the President’s calendar
• Coordinate quarterly and annual calendar rhythms, including staff, board, and leadership meetings
• Manage the President’s travel, including logistics, itineraries, and communication, and help weigh commitment priorities
• Travel with the President for roughly half to two-thirds of domestic and international trips
• Ensure the President has digital or printed agendas for all necessary meetings, providing input on content as needed
• Help draft leadership and board meeting agendas in collaboration with the President
• Partner with other administrative assistants before and after meetings to ensure action items are tracked and completed
• Provide the President with post-meeting insights, including emerging themes, relational dynamics, and potential risks
• BOARD & GLOBAL CITIES PARTNERSHIP SUPPORT (20% | ~8 HRS/WK)
  • Serve as the primary liaison between the President and board members
  • Ensure board meeting materials are prepared for each meeting, and oversee logistics for in-person board meetings
  • Take minutes at board meetings
  • Communicate approved board decisions to the appropriate departments
  • Schedule Global Cities Partnership (GCP) planning, board, and Council meetings, and plan logistics for in-person Council meetings
  • Prepare communications from the President to GCP and other external constituents
• COMMUNICATIONS, PODCAST & SPECIAL PROJECTS (20% | ~8 HRS/WK)
  • Review internal communications (e.g., newsletter, RTIM Review) before the President receives the final draft
  • Work with the VP of Ministry & Operations to craft internal messaging for presidential announcements
  • Manage the Missions Talk podcast: schedule guests, send pre-recording reminders with questions, send post-recording summary statements to 9Marks, send thank-you notes from the President, and maintain the Missions Talk Asana board
  • Lead or oversee select strategic internal projects on behalf of the President
  • Handle sensitive tasks and communications that require high discretion and judgment
  • Prepare executive summaries, key emails, presentation decks, and talking points as needed
  • Oversee the President’s writing and speaking engagements and ensure deliverables are ready

QUALIFICATIONS:

• Employee shall maintain membership in a local church with beliefs that RTIM determines to be consistent with RTIM’s statements of faith
• Employee shall perform all duties consistent with RTIM’s theological beliefs and standards as reflected in its statements of faith
• Employee shall annually affirm in writing and without reservation RTIM’s statements of faith
• Mature disciple of Jesus Christ
• Minimum of 5 years of administrative or office management experience
• Exemplifies humble, loving, servant leadership
• Keeps a careful watch over life and ministry
• Self-motivated, disciplined, and responsible
• Team player & works well with people with different personalities and dispositions
• Excellent communication and organizational skills
• Works with professionalism, confidentiality, and flexibility
• Sound judgment and discretion in handling sensitive leadership and board matters
• Computer skills, including Microsoft Office and Google Suite; comfort using AI tools (e.g., Claude, ChatGPT) preferred
• Able to travel domestically and internationally with the President, roughly half to two-thirds of the President’s trips