Executive Assistant

Sysco Northeast Rdc; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Sysco Northeast Rdc is seeking an experienced executive administrator to provide comprehensive support to the President and Vice-President of Sales and Supply Chain. You will manage calendars, coordinate travel, prepare reports, and support major meetings and events across the Sales organization.

The role requires 4 years of executive administrative experience, proficiency with MS Office, especially Excel, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 4 years’ executive administrative and/or office experience.
• Bachelor’s or Associate degree required.
• Advanced Excel skills highly preferred.
• Experience with Concur and expense reporting preferred.
• Ability to manage multiple priorities under pressure.
• Strong written and verbal communication.

Responsibilities

• Provide high-level calendar management for President and VP; record meeting minutes.
• Develop travel itineraries including flights, ground transport, and accommodations.
• Prepare and distribute reports and updates for leadership and executives.
• Coordinate meetings and events for Sales department and associates.
• Support sales events, tradeshows, and customer visits.
• Assist with ad hoc projects and action follow-ups.

Skills

Microsoft Office

Advanced Excel

Multitasking

Time management

Priority setting

Communication

Problem solving

Bilingual Spanish (preferred)

Fast learner

Education

Bachelor’s degree

Associate degree

Tools

Concur

MS Office Suite

Job description

Job Summary:

Assist and provide comprehensive support to President and Vice-President - Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments

Primary Responsibilities:

• Provide high-level calendar management and record meeting minutes. Prioritize inquires and requests while troubleshooting conflicts; make judgement and recommendations to ensure smooth day-to-day engagements.
• Develop itineraries and agendas including scheduling flights, arranging ground transportation and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guest
• Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export
• Arrange and support important meetings and events social event for Sales department/All Associates.
• Support all sales events and customer visits including tradeshows and internal event travel and entertainment management
• Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers and weekly margins to Sales team, Sister Companies, and all associates
• Participate and reports on sales meeting with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer facing programs such as customer appreciation month and new customer onboarding.
• Other duties as assigned

Education Required:

Bachelor’s degree or Associate degree

Education Preferred:

Bachelor’s degree

Experience Required:

4 years’ executive administrative and/or office experience

Experience Preferred:

Previous executive level support

Technical Skills & Abilities:

• Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook)
• Advanced Excel skills highly preferred
• Previous experience with Concur and managing expense reports highly preferred
• Must be able to work with minimal supervision and be self-motivated
• Strong ability to prioritize and work on multiple projects under high stress environment
• Ability to adapt to continually changing priorities
• Strong planning and organizing skills, follow up and high attention to detail.
• Strong communication skills
• Fast learner
• Problem solver

Language Requirements:

English required, Bilingual in Spanish preferred

Physical Demands:

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

Work is sedentary in nature

Travel Requirements:

5% travel

Work Environment:

Office environment

#LI-HH1