Executive Assistant

Sysco; Grand Crossing (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Sysco is seeking an Executive Administrative Assistant to support the President and Vice-President of Sales and Supply Chain. The role acts as a liaison to executives and Global Support Center departments, managing calendars, coordinating travel, and preparing meeting materials.

You will handle special projects, generate reports, and support events and sales activities, requiring high organization, discretion, and strong communication in a fast-paced office environment.

Qualifications

• Bachelor’s degree or Associate degree required.
• 4 years’ executive administrative and/or office experience required.
• English required; bilingual in Spanish preferred.

Responsibilities

• Provide high-level calendar management for President and Vice-President - Sales and Supply Chain.
• Coordinate travel itineraries including flights, ground transport, and accommodations.
• Prepare and distribute weekly/monthly reports and updates for leadership audiences.
• Support meetings and events for the Sales department and associates; assist with tradeshows and visits.
• Produce and manage expense reports using Concur and other tools.
• Handle multiple priorities with accuracy in a fast-paced environment.

Skills

Microsoft Office

Advanced Excel

Communication skills

Multitasking

Problem solving

Time management

Education

Bachelor’s degree

Associate degree

Tools

Concur

Job description

Job Summary

Assist and provide comprehensive support to President and Vice-President - Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments

Primary Responsibilities

• Provide high-level calendar management and record meeting minutes. Prioritize inquires and requests while troubleshooting conflicts; make judgement and recommendations to ensure smooth day-to-day engagements.
• Develop itineraries and agendas including scheduling flights, arranging ground transportation and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guest.
• Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export.
• Arrange and support important meetings and events social event for Sales department/All Associates.
• Support all sales events and customer visits including tradeshows and internal event travel and entertainment management.
• Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers and weekly margins to Sales team, Sister Companies, and all associates.
• Participate and reports on sales meeting with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer facing programs such as customer appreciation month and new customer onboarding.
• Other duties as assigned.

Education Required

• Bachelor’s degree or Associate degree.

Education Preferred

• Bachelor’s degree.

Experience Required

• 4 years’ executive administrative and/or office experience.

Experience Preferred

• Previous executive level support.

Technical Skills & Abilities

• Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook).
• Advanced Excel skills highly preferred.
• Previous experience with Concur and managing expense reports highly preferred.
• Must be able to work with minimal supervision and be self-motivated.
• Strong ability to prioritize and work on multiple projects under high stress environment.
• Ability to adapt to continually changing priorities.
• Strong planning and organizing skills, follow up and high attention to detail.
• Strong communication skills.
• Fast learner.
• Problem solver.

Language Requirements

• English required, Bilingual in Spanish preferred.

Physical Demands

• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• Work is sedentary in nature.

Travel Requirements

5% travel

Work Environment

Office environment

BENEFITS INFORMATION

For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

OVERVIEW

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunityis available through Sysco Corporation, its subsidiaries and affiliates.