Executive Assistant

Edwards Lifesciences; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Edwards Lifesciences in Irvine, CA, seeks an Executive Administrative Assistant to partner with senior executives, prioritize calendars, plan complex travel, and prepare meeting materials. The role supports Controllership and Treasury activities, requiring high discretion and proactive coordination across teams.

Strong MS Office skills and public-company experience are preferred. The position emphasizes executive communications, event planning, and cross-functional collaboration within a global

Qualifications

• Six years of executive administrative support experience.
• Experience supporting senior executives.
• Ability to manage complex calendars across multiple time zones.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams).

Responsibilities

• Manage Senior Vice Presidents' calendars, prioritize meetings and align with business goals.
• Prepare agendas, briefing documents, presentations, and follow-up actions.
• Serve as a responsive point of contact for internal and external stakeholders.
• Coordinate calendar, travel, and confidential information with discretion.
• Support expense reporting, onboarding, and other executive/finance processes.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office

Public company experience

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Imagine how your ideas and expertise can change a patient’s life. Patients are at the heart of what we do at Edwards Lifesciences. Our Finance teams work hard to optimize our current and long-term success and enable our ongoing strategy of innovation, leadership, and focus. As part of the team, whether providing analysis, forecasting, or reporting financial information, your application of accurate financial business practices will play a fundamental role in how we impact the quality of life for patients all over the world.

The Executive Administrative Assistant serves as a trusted partner to the Senior Vice President, Corporate Controller & Principal Accounting Officer and the Senior Vice President Treasurer. This role supports executive effectiveness through thoughtful prioritization, complex calendar and travel coordination, preparation for key meetings, and smooth execution of Controllership and Treasury team activities.

Executive Partnership & Prioritization

• Manage the Senior Vice Presidents calendars, prioritizing meetings, protecting time for strategic focus, and resolving scheduling conflicts in alignment with business objectives.
• Prepare agendas, briefing documents, speaking notes, PowerPoint presentations, and other pre-read meeting materials, while identifying time-sensitive matters and follow-up actions.
• Serve as a welcoming and responsive point of contact for internal and external stakeholders.
• Exercise sound judgment and discretion when handling confidential or sensitive information.

Business & Operational Coordination

• Prepare and review recurring financial reports, dashboards, executive communications, and related presentations.
• Maintain the Global Controllership and Global Treasury calendars, including month-end, quarter-end, and key filing dates.
• Support expense reporting, purchase requisitions, purchase orders, and tracking of organizational spending.
• Coordinate departmental processes and reporting, including senior leader onboarding, new-hire and talent summaries, anniversaries, and other team needs.

Meetings, Events & Travel

• Support planning and execution of key Finance activities, including the Global Finance Conference, the Global Treasury Conference, MedTech leadership meetings, BSC Finance visits, quarterly business reviews and calls, town halls, employee events, and annual business processes.
• Coordinate domestic and international travel, including complex multi-country itineraries and global time zone considerations.
• Manage event logistics, agendas, materials, and timely coordination with participants and partners.

Stakeholder & Team Support

• Build trusted, collaborative partnerships across Finance, MedTech peers, Executive Assistants, cross-functional stakeholders, and external banking partners.
• Support employee engagement, volunteer activities, recognition efforts, anniversaries, and milestone celebrations that contribute to a positive team experience.
• Bring a responsive, service-oriented approach and help coordinate priorities across the organization.

What you’ll need (Required)

• High School Diploma or equivalent
• A minimum of six years of executive administrative support experience, including experience supporting senior executives.

What else we look for (Preferred)

• Demonstrated ability to manage complex calendars, global travel, meetings, events, and executive communications while balancing multiple priorities with strong attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Teams.
• Experience supporting Finance executives or senior leaders in a public company environment.
• Experience coordinating enterprise-wide meetings, conferences, budgeting, expense management, or reporting processes.
• Experience collaborating across global organizations and multiple time zones

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $72,000 to $98,000 ,(highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.