Executive Assistant to Chief Executive Officer

Adriana's; Irvine (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

A dynamic business coaching firm is seeking an experienced Executive Assistant in Irvine, CA. You will manage a fast-paced executive's calendar, client relationships, and projects while ensuring smooth operations. With a salary of $70-75K plus bonuses, this role offers growth opportunities in a thriving company.

Qualifications

• Minimum 5 years supporting a CEO or high-performance executive.
• Experience managing multiple businesses or complex projects.
• Proven background in sales, marketing, or event coordination.

Responsibilities

• Manage the calendar, meetings, and travel for the executive.
• Handle client scheduling, calls, and follow-ups.
• Coordinate events, trainings, and marketing projects.

Skills

Strong communication

Leadership presence

Tech savvy

Organized

Bilingual (English/Spanish)

Tools

Google Suite

CRM systems (GoHighLevel or HubSpot)

Canva

Zoom

Asana/ClickUp

Job description

Direct message the job poster from Adriana's

Full job description

The Opportunity

We’re hiring a strong and reliable Executive Assistant to work with a business coach and entrepreneur who runs multiple companies and coaches high‑level business owners.

This role is for someone who already knows how to support a fast‑moving leader, manage multiple projects, and stay calm under pressure. You’ll help with everything—clients, events, systems, and personal priorities—so the business runs smooth and fast.

If you’ve worked at a high level before and want to grow with a powerful company, this is your next move.

What You’ll Do

• Manage the calendar, meetings, and travel for the executive
• Handle client scheduling, calls, and follow‑ups
• Coordinate events, trainings, and marketing projects
• Keep track of tasks, reports, and deliverables
• Work with different teams and vendors to get things done
• Handle some personal errands and appointments to protect executive’s time
• Be ready to travel and work some weekends for events

Experience Required

• Minimum 5 years supporting a CEO, business owner, or high‑performance executive
• Experience managing multiple businesses, departments, or complex projects
• Proven background in sales, marketing, or event coordination
• Strong communication and leadership presence—you can talk with clients and decision makers confidently
• Tech savvy: Google Suite, CRM systems (GoHighLevel or HubSpot), Canva, Zoom, Asana/ClickUp
• Organized, quick thinker, detail‑focused, and trustworthy
• Bilingual (English/Spanish) a plus

What You Get

• $70–$75K base pay + commissions and bonuses (earn up to $100K+)
• Real growth path into leadership or operations roles
• Training in business, systems, and leadership
• Work directly with a top‑performing entrepreneur and clients who run 7‑ and 8‑figure companies

Who This Is For

• This is not for entry‑level assistants.
• This is for someone who already knows how to lead from behind, keep things moving, and protect the executive’s time like it’s their own.

If you’re confident, dependable, and ready for a fast‑paced role where you can grow and win—apply now.

Job Type: Full‑time

Pay: $70,000.00 – $75,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s)

• What is your background in being an Executive Assistant?
• What is your best contact phone number and email?

Experience

• Executive administrative support: 2 years (Preferred)
• Sales: 2 years (Preferred)

Language

• Spanish (Preferred)

Ability to Commute

• Irvine, CA 92614 (Required)

Work Location

• In person

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