Executive Assistant

Indiana University; Columbus (IN); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Tuition subsidy for employees and family members

Job summary

Indiana University in Columbus seeks an Executive Assistant to provide high-level administrative support to the Vice Chancellor and Dean. Responsibilities include conducting research, preparing reports, managing communication, and serving as a liaison among various stakeholders.

The ideal candidate requires a high school diploma with 7 years of experience, an associate's degree with 4 years of experience, or a bachelor's degree with 2 years of experience in an administrative support role. This position offers a salary range of $45,000 - $50,000 annually based on experience.

Qualifications

• High school diploma or equivalent with 7 years of experience.
• Associate's degree with 4 years of experience.
• Bachelor's degree with 2 years of experience.

Responsibilities

• Conducts research, prepares reports, and handles information requests.
• Performs day‑to‑day operational and clerical functions.
• Acts on behalf of an executive regarding high‑profile matters.
• Serves as primary liaison between the Vice Chancellor and Dean's Office and all constituents.
• Prepares and maintains highly sensitive and confidential correspondence.

Skills

Ability to simultaneously handle multiple priorities

Strong verbal communication and listening skills

Ability to maintain confidential information

Strong tact and diplomacy skills

Education

High school diploma plus 7 years experience

Associate's degree plus 4 years experience

Bachelor's degree plus 2 years experience

Job description

Indiana University (IU) Columbus is committed to fostering a welcoming campus community where everyone feels valued and empowered to contribute their unique perspectives that inform academic excellence. We desire candidates whose work contributes to the Indiana University's 3 pillars: Student Success and Opportunity, Transformative Research and Creativity, and Service to our State and Beyond.

IU Columbus enrolls approximately 1,000 students as a branch of IU Indianapolis. Undergraduate and graduate students have access to degrees from Indiana University conferred in Columbus. Students engage in classes of the same rigor and academic experiences as any student at IU, but on a smaller, more close‑knit campus.

IU Columbus strives to be the destination for those who seek a high‑quality education and a welcoming, distinctive small university experience that prepares our students to collaborate and contribute in meaningful and significant ways both locally and globally. Our mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and community engagement by offering a distinctive blend of bachelor's, master's, and professional degrees.

The Executive Assistant is responsible for high‑level administrative tasks in direct support of the Vice Chancellor and Dean at Indiana University Columbus.

Department‑Specific Responsibilities

• Conducts research, prepares reports, and handles information requests.
• Performs day‑to‑day operational and clerical functions such as preparing correspondence, receiving visitors, scheduling meetings, and arranging travel.
• May train and supervise lower‑level administrative staff.
• Acts on behalf of an executive regarding high‑profile matters related to significant operations at the university.
• Serves as primary liaison between the Vice Chancellor and Dean's Office and all internal and external constituents, evaluating priorities, managing projects/processes, coordinating/managing schedules; arranging meetings, assessing and responding to needs.
• Prepares and maintains highly sensitive and confidential correspondence.
• Coordinates between all IU Columbus academic and administrative offices.
• Acts as the primary contact for IU Columbus Board of Advisors.
• Supports the Vice Chancellor directly with campus specific needs while balancing IU system wide requests.
• Provides direct, comprehensive, and complex administrative support to the Vice Chancellor and Dean at IU Columbus.
• Assists with campus safety and leadership of administrative personnel and budgets.

General Responsibilities

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries.
• Maintains customer confidence and protects administrative operations by keeping information confidential.
• Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED) with 7 years of experience in an administrative support role; OR
• Associate's degree with 4 years of experience in an administrative support role; OR
• Bachelor's degree with 2 years of experience in an administrative support role.

SKILLS

Required

• Ability to simultaneously handle multiple priorities.
• Strong verbal communication and listening skills.
• Demonstrates ability to maintain confidential information.
• Strong tact and diplomacy skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Employees are expected to maintain a regular on‑campus presence and actively participate in campus events, meetings, and collaborative efforts to effectively support the campus mission.

Columbus, Indiana. This is an in‑person position.

$45,000.00 - 50,000.00 annually based on experience and qualifications.

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non‑Discrimination here which includes contact information.