Executive Assistant

Indiana University Foundation; Indiana (PA); Hybrid; USD 62,000 - 67,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The Indiana University Foundation is seeking a highly organized Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents for Indiana University's Indianapolis and Regional campus fundraising programs. The role focuses on calendar management, travel, and confidential support for senior leaders in a fast-paced environment.

Responsibilities include preparing materials, coordinating with university partners, handling donor records, and managing budgets and

Qualifications

• Bachelor's degree required.
• Three or more years of administrative, executive support, or related experience required.
• Experience supporting senior leaders or executives preferred.
• Experience working in a fast-paced, collaborative environment preferred.

Responsibilities

• Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
• Prepare meeting materials, briefing documents, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and departmental communications.
• Process expense reports, reimbursements, and budget-related transactions.
• Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
• Maintain confidential information with the highest level of professionalism.

Skills

Calendar management

Travel arrangements

Meeting materials

Briefing documents

Presentations

Correspondence

Budget transactions

Confidential information handling

Donor records support

Education

Bachelor's degree

Job description

TheIndiana University Foundation (IUF)advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond.

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation,data informedstrategy, and meaningful relationships, all within a culture that supports professional growth andmission‑drivenwork.

The Indiana University Foundation is seeking a highly organized, proactive, and professional Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents serving Indiana University's Indianapolis and Regional campus fundraising programs.

This role is ideal for someone who enjoys managing multiple priorities, partnering with senior leaders, and serving as a key resource for a dynamic team. The Executive Assistant plays a critical role in keeping leaders informed, organized, and prepared while helping ensure the smooth operation of the Indianapolis and Regional Development office.

What You'll Do

• Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
• Prepare meeting materials, briefing documents, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and departmental communications.
• Process expense reports, reimbursements, and budget‑related transactions.
• Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
• Maintain confidential information with the highest level of professionalism.

• Bachelor's degree required.
• Three or more years of administrative, executive support, or related experience required.
• Experience supporting senior leaders or executives preferred.
• Experience working in a fast‑paced, collaborative environment preferred.

The compensation Range is$62,000 – $67,000annually,commensuratewith experience.This is a Hybrid Role(Remote Tuesdays & Thursdays)at our Downtown Indianapolis location.

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.