Executive Assistant

Brundage; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Brundage Mountain Company in McCall, ID is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the President/CEO and Senior Management Team. The role requires exceptional organizational skills and advanced proficiency in Microsoft 365.

The ideal candidate has over five years of experience supporting senior executives and is capable of managing complex workflows in a fast-paced environment. Responsibilities include scheduling, coordinating travel, and maintaining confidentiality.

Qualifications

• 5+ years of experience supporting senior executives at the C-suite level.
• Experience with ownership groups or high-net-worth stakeholders is preferred.
• Exceptional time management and problem-solving skills.

Responsibilities

• Provide high-level administrative support to the CEO and Senior Leadership Team.
• Coordinate complex schedules and travel arrangements for executives.
• Draft and distribute executive-level communications as needed.

Skills

Advanced Microsoft 365 proficiency

Organizational skills

Verbal and written communication

Project management

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft Excel

Job description

Executive Assistant# Executive AssistantMcCall, ID 83638## OverviewPosition TypeYear-roundEducation Level4 Year DegreeCategoryAdministration## Description**Job Summary:***The Executive Assistant (EA) provides high-level administrative and operational support to the President/CEO and Senior Management Team of Brundage Mountain Holdings (BMH) and Brundage Mountain Resort (BMR). This role is essential to ensuring effective executive coordination, seamless communication across departments, and the execution of strategic and operational priorities.**The EA must be highly organized, technically proficient, and able to operate with discretion, professionalism, and a solution-focused mindset in a fast-paced environment. This role requires someone who is genuinely advanced in Microsoft 365 (not basic user proficiency), with the ability to independently manage complex workflows, communications, and cross-functional priorities.***Essential Duties and Responsibilities:**Executive and Administrative Support:* Provide high-level administrative support to the CEO, CFO, GM, and Senior Leadership Team* Manage complex calendars, scheduling priorities, and competing executive demands* Coordinate travel arrangements, itineraries, and logistics for leadership* Maintain strict confidentiality and discretion regarding all executive and ownership mattersCoordination and Communication:* Coordinate weekly planning sessions between CEO, CFO, and GM* Draft, prepare, and distribute executive-level communications as needed* Coordinate with external partners, consultants, and third-party developers as neededOwnership & Stakeholder Support:* Support communication and coordination with ownership group stakeholders* Organize meetings, materials, and documentation for ownership-related activities* Maintain secure and organized digital filing systems for ownership and executive materials* Ensure confidentiality and professionalism in all ownership-related interactionsDocument Preparation and Systems Management:* Create, edit, and format documents, spreadsheets, and presentations for executive use* Ensure all materials are accurate, professional, and aligned with organizational standards* Maintain and manage digital document systems, shared drives, and internal portals* Support Microsoft 365 collaboration tools (Outlook, Teams, SharePoint, Excel, etc.) at an advanced level## Qualifications**Job Qualifications:*** Bachelor’s degree in Business Administration, Communications, or related field preferred* 5+ years of experience supporting senior executives, preferably at the C-suite level* Experience working with ownership groups, boards, or high-net-worth stakeholders strongly preferred* Background in real estate development, hospitality, or resort operations is a plus* Exceptional time management skills* Excellent verbal and written communication skills* Exceptional organizational and project management skills* Strong problem-solving skills and solution-oriented mindset* **Advanced** technical proficiency in Microsoft Office 365; Outlook, Teams, SharePoint, Excel, and other systems**Other Requirements:*** Must successfully pass a national criminal background check* Valid driver’s license and ability to pass insurance driving history review* Ability to work a flexible schedule, including occasional evenings, weekends, and holidays* Ability to adapt to changing priorities and seasonal workload demands* Must be capable of performing in a high-trust, high-confidentiality executive environment