Executive Assistant

Nextdecade; Houston (TX); On-site; USD 95,000 - 120,000; Full time

Job summary

NextDecade in Houston seeks an experienced Executive Assistant to support the CFO and senior leaders across Finance, Administration, and Corporate Affairs. You will manage complex calendars, arrange domestic and international travel, and coordinate board and governance communications.

The role requires discretion, strong organization, and the ability to balance priorities in a fast-paced environment. Ideal candidates will bring 7+ years supporting C-suite executives, familiarity with enterprise

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 7+ years of progressive executive administrative experience supporting C-suite.
• Proven ability to manage multiple calendars and priorities across functions.
• Experience coordinating domestic and international travel and events.
• Advanced proficiency with Microsoft Office, SharePoint, and ERP/workflow tools.

Responsibilities

• Provide direct support to CFO, EVPs, and SVPs.
• Manage complex calendars and leadership meetings.
• Coordinate travel, visas, and itineraries for executives.
• Support governance activities and board communications.
• Coordinate finance, procurement, and controlled documents workflows.

Skills

Calendar management

Communication

Discretion

Prioritization

Organization

Education

Bachelor’s degree or equivalent

Tools

Workday

SAP

Concur

Docusign

ServiceNow

SharePoint

MS Office

Teams

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.JOB SUMMARYThe Executive Assistant provides high-level, confidential administrative and operational support to the Chief Financial Officer and senior leaders across Human Resources & Administration, Commercial, Policy & Corporate Affairs, and Enterprise Transformation. The role serves as a central coordination point across multiple executive offices, balancing complex calendars, travel, meetings, approvals, communications, and cross-functional initiatives in a fast-paced environment. The successful candidate anticipates needs, exercises sound judgment, protects sensitive information, and creates disciplined operating rhythms that enable leaders and teams to work effectively.KEY RESPONSIBILITIESExecutive SupportProvides direct support to multiple senior executives, including the CFO, EVPs, and SVPs.Manages complex calendars, daily priority alignment, recurring leadership meetings, and last-minute schedule changes.Serves as backup for CEO/COO and Board-related activities during the Senior Executive Assistant’s absence.Travel ManagementManages frequent domestic and international travel, including flights, hotels, ground transportation, visas, security notifications, and detailed itineraries.Coordinates high-complexity trips involving multiple countries, carriers, executives, external stakeholders, and changing schedules.Supports major industry conferences, investor roadshows, customer meetings, and site visits.Tracks rebooking, ticket credits, fare changes, and related expense reconciliation.External Stakeholder and Governance CoordinationCoordinates with investors, banks, customers, joint-venture partners, external counsel, executive search firms, , and government stakeholders.Supports Board and Board of Managers meetings, director searches, financing calls, investor calls, and owner-facing sessions.Handles confidential profiles, interview logistics, and time-sensitive executive and Board communications.Finance, Procurement, and Controlled Document SupportCoordinates executive signatures, wet-ink documents, Docusign packages, financing documents, purchase requisitions, budget adjustments, and notarial services.Confirms required legal, budget, and Delegation of Authority approvals before routing documents.Supports expense reporting and remediation, including complex and high-value reports.Project and Program CoordinationProduces recurring status reports and executive materials.Maintains recurring business processes, SharePoint libraries, reporting tools, and workflow controls.EDUCATION, SKILLS, EXPERIENCE, & COMPETENCIESMinimum RequirementsBachelor’s degree or equivalent combination of education and relevant experience.7 or more years of progressive executive administrative experience, including direct support to C-suite or senior executives.Demonstrated experience managing multiple executive calendars and priorities across several functions or business areas.Strong experience coordinating complex domestic and international travel, executive meetings, events, and external stakeholders.Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; experience with Workday, SAP, Concur, Docusign, ServiceNow, or similar platforms is preferred.Experience handling confidential information, sensitive personnel matters, financial or commercial documents, and time-critical approvals with discretion.Preferred RequirementsExperience in energy, infrastructure, finance, professional services, or another complex, highly regulated environment is preferred.Preferred experience leveraging AI-enabled tools to enhance work efficiency.Notary commission or willingness to obtain one may be preferred based on business needs.Knowledge, Skills, and CompetenciesJudgment and discretion: Handles sensitive information appropriately and knows when to escalate.Prioritization and agility: Balances competing executive needs, shifting deadlines, and urgent requests without losing accuracy.Anticipation and ownership: Identifies needs in advance, closes gaps, and follows work through to completion.Communication: Communicates clearly, professionally, and tactfully with employees, executives, board members, and external stakeholders.Organization and attention to detail: Maintains reliable systems, accurate records, and high-quality deliverables across a broad workload.Collaboration: Builds effective relationships across functions, geographies, and administrative teams.Composure: Remains responsive and solutions-oriented during changing travel, high-profile events, and time-sensitive business matters.Work EnvironmentThis position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.Ability to open filing cabinets and bending, standing on a stool, or climbing as necessary to perform these functions.While performing the duties of this role, the incumbent may be required to talk or listen.Vision abilities include close vision, distance vision, color vision, and the ability to adjust focus.The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms.Ability to move throughout all areas of each office/site location and facilities.Able to wear all necessary PPE equipment to perform job functions.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.DOT Requirements: The US Department of Transportation (DOT) and the company have adopted regulations governing the control of drug use by people in certain job classifications. This position is subject to the Federal Pipelines Regulation; and is stipulated in the 49 Code of Federal Regulations (CFR) part 40 that requires drug and alcohol testing and must meet testing standards. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.NEXTDECADE VALUESSafety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.Respect – We listen, and respect people, the environment, and the communities in which we live and work.Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.