Executive Assistant (930190)

Purpose Financial Services, inc.; Kansas; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Purpose Financial/Advance America is seeking an in-person Executive Assistant reporting to the Chief Legal Officer. This role provides executive-level and administrative support to leaders across Legal, Compliance, HR, and Finance.

Duties include calendar management, travel coordination, correspondence preparation, and governance materials preparation. Candidates should have 5–7 years of executive assistance experience and demonstrate excellent written/verbal communication, discretion, and

Qualifications

• Excellent written and verbal communication skills.
• Adaptability and flexibility to changing environment.
• Ability to understand and ensure compliance with policies and laws.

Responsibilities

• Provide executive-level and administrative support to leaders in Legal, Compliance, Human Resources, and Finance.
• Submit accurate expense reports and manage calendars for executive leaders.
• Coordinate travel arrangements and prepare correspondence for executives.
• Facilitate meetings, arrange logistics, and support governance materials like minutes and reports.
• Handle mail, file confidential information, and support departmental operations.
• Back-up other executive assistants as needed.

Skills

Excellent communication

Adaptability

Discretion

Ability to work in fast-paced env

Education

High School Diploma

Job description

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Company: Purpose Financial/Advance America.

Position Summary

This in-person position reports to the Chief Legal Officer and is responsible for providing executive-level and administrative support to the leaders of the Legal and Compliance, Human Resources, and the Finance departments as well as their respective functions. Performs other duties as assigned.

Job Responsibility

• Submit accurate and timely expense reports on behalf of assigned individuals.
• Manage calendars for assigned executive leaders and coordinate travel arrangements as needed.
• Prepare correspondence and resolve certain requests and inquiries on behalf of assigned executives/departments.
• Facilitate group meetings through logistic support including scheduling, meals, conference rooms, coordinating attendees, etc.
• Perform clerical duties such as copying, scanning, faxing of documents, answering phone calls, taking messages, preparing correspondence, and distribution of department mail.
• Assist in preparation and distribution of corporate governance materials including minutes, quarterly reports, and presentations.
• Receive, sort, and/or distribute mail to appropriate individuals.
• Organize and maintain confidential and time-sensitive material.

Job Responsibilities Cont.

• Coordinate office supply needs and purchase requisition processes.
• Assist with mailings as needed.
• Provide data-entry or data-processing support as needed.
• Maintain department-specific contact, birthday and work anniversary lists.
• Provide back-up support to other executive administrative support as needed.
• Other duties as assigned by Chief Financial Officer, EVP Human Resources, or Chief Legal Officer.
  

Accountability

Understand, adhere to and enforce all corporate policies and our corporate values.

Education Required

High School Diploma required; post-HS experience or degree preferred.

Experience Required

5-7 years of executive assistance experience required, legal assistant experience preferred.

Knowledge Required

Excellent written and verbal communications skills; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment. Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products.

Physical Requirements

Sitting for long periods of time; standing occasionally; walking; bending; squatting; kneeling; pushing/pulling; reaching; twisting; frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.; driving and having access during the workday to an insured and reliable transportation; typing; data entry; grasping; transferring items between hands and/or to another person or receptacle; use of office equipment to include computers; ability to travel to, be physically present at, and complete the physical requirements of the position at any assigned location.

Go Bold

Better You, Better Everyone

Obsess over Customers

Get Sh*t Done

Care. Always.

Lead with Vision

Be Decisive

Show Up to Coach Up

Embody Integrity

Travel

0%

Attire

Business Casual

Other

Must be eligible to work in the USA and able to pass a background check.