Executive Assistant

Brown & Brown; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Brown & Brown Insurance in Houston, TX is seeking an experienced Executive Assistant to support the Profit Center Leader. The role requires superb organization, calendar management, and the ability to respond to emails on the executive’s behalf.

The ideal candidate will draft documents, prepare meeting materials, and coordinate enterprise-wide events with vendors, travel, and budgets. A solid insurance terminology background and strong discretion are essential.

Qualifications

• 3+ years of experience as an Executive Assistant preferred.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook).
• AMS360 experience, or ability to learn quickly.
• A basic understanding of insurance terminology is a plus.
• A high level of discretion and a professional demeanor.

Responsibilities

• Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders.
• Manage the executive's calendar, travel, meetings, and communications.
• Create presentations, reports, and business correspondence with a high degree of autonomy.
• Coordinate customer, sales, and internal events end to end — logistics, vendors, catering, travel, registrations, recognition programs, and employee engagement.
• Track projects, milestones, licenses, certifications, expenses, and budgets.
• Prepare and analyze reports, expense documentation, and financial records with strict accuracy and confidentiality.
• Manage office hospitality and employee appreciation initiatives.
• Independently juggle competing priorities and special projects, exercising sound judgment throughout.

Skills

Customer service

Discretion

Time management

Professional communication

Tools

AMS360

Microsoft Office 365

Outlook

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Executive Assistant to join our growing team in Houston, TX.

Brown & Brown Insurance is looking for a sharp, highly organized Executive Assistant to support the Profit Center Leader at our Houston, TX office. As one of the largest insurance brokerages in the country — publicly traded, with a nationwide footprint — we've kept an entrepreneurial, locally-driven culture where your work is visible, and your judgment matters.

If you're the person who anticipates the need before it's spoken, keeps a dozen plates spinning without dropping one, and treats confidentiality as second nature, we'd love to meet you.

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable in scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

How You Will Contribute:

• Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders
• Manage the executive's calendar, travel, meetings, and communications
• Create presentations, reports, and business correspondence with a high degree of autonomy
• Coordinate customer, sales, and internal events end to end — logistics, vendors, catering, travel, registrations, recognition programs, and employee engagement
• Track projects, milestones, licenses, certifications, expenses, and budgets
• Prepare and analyze reports, expense documentation, and financial records with strict accuracy and confidentiality
• Manage office hospitality and employee appreciation initiatives
• Independently juggle competing priorities and special projects, exercising sound judgment throughout

Skills & Experience to be Successful:

• 3+ years of experience as an Executive Assistant preferred
• A basic understanding of insurance and business terminology is a plus
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook)
• AMS360 experience, or the ability to pick up new software quickly
• Excellent customer service, interpersonal, and telephone skills
• A high level of discretion and a professional, courteous demeanor

Teammate Benefits & Total Well-Being

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

Recruiting Vendor Disclosure Statement

Brown & Brown does not accept unsolicited resumes from external recruiters, recruitment vendors or employment agencies ("Recruiting Vendors"). Recruiting Vendors must have a valid written agreement and received prior written authorization from an authorized Brown & Brown representative before submitting candidates for any publicly posted role. Any unsolicited resumes submitted to Brown & Brown or its employees become the property of Brown & Brown, and no fees will be paid for such submissions. Additional information regarding this policy can be found on our careers page.

The Power To Be Yourself

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.