Executive Assistant

World Class Industries; Hiawatha (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage for team

Profit-sharing bonus

Paid time off & holidays

401K with company match

Strong safety standards

Job summary

World Class Industries in Iowa seeks an organized administrative professional to support the leadership team, including the CEO. You will build relationships, coordinate calendars, travel, records, and filing, while maintaining strict confidentiality.

The role requires prior office experience, proficiency with Microsoft Office, the ability to multitask, and a detail-oriented, fast-paced work style. A high school diploma is required, with an associate or bachelor's preferred.

Qualifications

• Previous office experience preferred.
• Proficiency in a variety of software programs with strong working knowledge of Microsoft Office (preferred).
• Ability to multi-task while being detail oriented.
• Ability to work at a fast and deliberate pace.

Responsibilities

• Build and maintain strong relationships through effective communication across all levels of the organization.
• Provide comprehensive administrative support to the Leadership Team, including the CEO.
• Manage executive calendars, appointments, and scheduling priorities.
• Coordinate corporate activities, records management, and file organization.
• Plan and manage travel arrangements, itineraries, agendas, and meeting materials.
• Prioritize competing demands, proactively resolve issues, and ensure successful project completion in a deadline-driven environment.
• Enter Order Acknowledgements and other data into ERP system.
• Maintain strict confidentiality of corporate, personnel, and research information.
• Assist with mail distribution, general office operations, and administrative functions.
• Assist with accounts payable processing, and other financial administrative tasks as needed.
• Perform other duties as assigned.

Skills

Office communication

Microsoft Office

Multitasking

Attention to detail

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

Description

WCI is committed to building a championship culture centered around caring, learning, and results that provides the benefits of a small family-owned company where each WCI’er is appreciated, able to make a difference, and work as a team. We are looking for new talent in our Corporate team! We are looking for individuals who align with our core values:

• Agile
• Genuine
• Team Driven

We offer:

• Individual medical coverage to our team members at no cost! Family plans are also available with a portion paid by team members
• Annual profit-sharing bonus
• Paid time off and paid holidays
• 401K with company match and safe harbor contributions
• Work environment focused on high quality and safety standards

What you’ll be doing:

• Build and maintain strong relationships through effective communication across all levels of the organization.
• Provide comprehensive administrative support to the Leadership Team, including the CEO.
• Manage executive calendars, appointments, and scheduling priorities.
• Coordinate corporate activities, records management, and file organization.
• Plan and manage travel arrangements, itineraries, agendas, and meeting materials.
• Prioritize competing demands, proactively resolve issues, and ensure successful project completion in a deadline-driven environment.
• Enter Order Acknowledgements and other data into ERP system.
• Maintain strict confidentiality of corporate, personnel, and research information.
• Assist with mail distribution, general office operations, and administrative functions.
• Assist with accounts payable processing, and other financial administrative tasks as needed.
• Perform other duties as assigned.

WCI has grown from $50M in annual sales to more than $375M in the last 10 years. During the same period, we have added 5 new locations bringing the total up to 9, including 1 located internationally. That growth has provided an opportunity to further expand our vision with our customers and increase our capacities.

Requirements

What we are looking for:

• Previous office experience (preferred)
• Proficiency in a variety of software programs with strong working knowledge of Microsoft Office (preferred)
• Ability to multi-task while being detail oriented
• Ability to work at a fast and deliberate pace
• High school diploma (required), Associate degree or 4-year degree (preferred)