Executive Assistant

Johns Hopkins Medicine; Hanover (MD); Hybrid; USD 41,328 - 46,838; Full time

Job summary

Johns Hopkins Medicine is seeking an Executive Assistant to support an executive at Johns Hopkins Intrastaff, the internal staffing arm of the health system. This hybrid role involves coordinating schedules, drafting reports, arranging travel, and maintaining office protocols to enable leadership success.

The ideal candidate has extensive executive support experience, strong English communication, and proficient MS Word, Excel, and PowerPoint skills.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum 6 years experience supporting mid to upper level executives.
• Excellent command of English; grammar and editing skills.
• Must have strong customer service and interpersonal skills.
• High proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department.
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis-à-vis account codes and cost centers.

Skills

Communication

Calendar management

Administrative support

Time management

Customer service

Independent work

Education

High School Diploma or GED

Associate degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Microsoft Project

Visio

Job description

Overview

Are you ready to play a crucial role in healthcare at one of the world's leading medical institutions? Johns Hopkins Intrastaff is now urgently hiring for a highly skilled Executive Assistant. Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of Johns Hopkins locations. Why Choose Johns Hopkins Intrastaff? At Johns Hopkins Intrastaff, you're not just an employee, you're an integral part of a renowned healthcare system. Unlike traditional staffing agencies, we offer you the unique advantage of being both a temporary employee and a valued member of our prestigious organization.

Johns Hopkins Priority Partners in Hanover, MD is hiring for an Executive Assistant.

Schedule:

• Monday - Friday
• 8:30am-5:00pm

Location:

• Hybrid
• Remote - 90%
• In Office - 10%, every Wednesday

Pay Range: $30.00 - $34.50

Responsibilities

The Executive Assistant is an individual that is crucial to the success of an Executive’s ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department.

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department.
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis-à-vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.

Qualifications

• A High School Diploma or High School Equivalency Diploma (GED) is required; Associate degree is preferred
• Minimum of 6 years experience supporting mid to upper level executives
• Specialized skills are required in the areas of word processing, organization, time management, and interpersonal skills.
• Must possess excellent customer service skills, excellent command of the English language, and ability to proof documents for grammar, spelling, etc.
• High level proficiency in Microsoft Word, Excel, and PowerPoint is required
• Experience with calendar management is required
• Completion of approved secretarial program or college coursework is preferred
• Previous administrative experience in a Health Care environment is preferred
• Demonstrates poise, tact, and diplomacy to interact with diverse groups of people within the company and from outside agencies
• Requires self-motivation, demonstrated ability to work independently and to make good decisions/judgment as related to various situations

Johns Hopkins Health System and its affiliates are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.