Executive Assistant

Randstad USA; Hackettstown (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Randstad USA is seeking an experienced Executive Assistant to provide comprehensive support for senior leaders. This key role involves managing complex schedules, making travel arrangements, and ensuring seamless operations. Ideal candidates will have a solid background in administrative support and a strong proficiency in relevant software.

Qualifications

• 1+ year experience with Microsoft Outlook required.
• 3+ years experience with Concur required.
• Experience in event coordination and travel coordination required.

Responsibilities

• Support four senior leaders by managing complex calendars and travel arrangements.
• Prepare documents and materials for executive meetings and events.
• Act as a communication liaison between executives and stakeholders.

Skills

Maintaining Calendars

Microsoft Outlook

Concur

Event Coordination

Travel coordination

Meeting scheduling

Email management

Job description

2 days ago Be among the first 25 applicants

This range is provided by Randstad USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $33.00/hr

Direct message the job poster from Randstad USA

Are you an experienced Executive Assistant seeking a high-impact role? We're looking for a dedicated professional to provide comprehensive support to four senior leaders (VP and above) within our collaborative global team. You will be working with a well-loved company with more than a century of history making diverse products and offering services for people and the pets people love.

Pay: $26-$33 per hour (W2) paid weekly.

Location: Onsite in Hackettstown, NJ

Shift: First

Work hours: 8:00 AM to 5:00 PM

Responsibilities

In this pivotal role, you will be the strategic force behind executive efficiency, directly contributing to the success of our global initiatives. You'll enjoy:

• Strategic Impact: Masterfully organizing critical information for high-profile conferences, influential speeches, and essential reports, directly supporting executive decision-making.
• Document Mastery: Taking ownership of document excellence through expert editing, proofing, formatting, and design, along with precise form filling and data entry.
• Seamless Operations: Orchestrating complex calendars, coordinating high-level meetings, and meticulously managing intricate domestic and international travel arrangements.
• Executive Gatekeeping: Skillfully managing executive interactions, prioritizing communications, and acting as a vital liaison between internal and external stakeholders.
• Confidentiality & Trust: Handling sensitive business and personnel information with the utmost discretion and integrity.
• Organizational Acumen: Leveraging your in-depth knowledge of organizational processes (financial, authorization, etc.) to anticipate needs and proactively support executives.
• Collaborative Environment: Becoming an integral part of a supportive global Executive Assistant team, where collaboration, mutual support, and a "chip-in" mentality are core values.

Skills

• Maintaining Calendars
• Microsoft Outlook ( 1 years required)
• Concur ( 3 years required)
• Event Coordination ( 1 years required)
• Travel coordination ( 3 years required)
• Meeting scheduling ( 3 years required)
• Email management ( 1 years required)

If you're a knowledgeable Executive Assistant ready to contribute your expertise and proactive support to a global organization, we encourage you to apply!

FOR MORE IMMEDIATE CONSIDERATION, email a current resume to [e-mail]

TXT: EA and your NAME to 954-308-6735

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Manufacturing

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