Executive Assistant

Miller Motorcars; Greenwich (CT); On-site; USD 130,000 - 160,000; Full time

Job summary

Join a prestigious automotive sales team as an Executive Assistant. The ideal candidate will be highly organized and proactive, assisting a top Sales Executive in managing schedules, preparing meetings, and coordinating travel. This role offers the chance to thrive in a fast-paced environment with exceptional attention to detail, supporting an award-winning team dedicated to client satisfaction.

Benefits

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Minimum of 3 years' experience as a Personal or Executive Assistant.
• Excellent written and verbal communication skills.
• Knowledge of or passion for luxury vehicles is a plus.

Responsibilities

• Manage executive calendar and scheduling.
• Support executive in preparing for meetings.
• Coordinate domestic and international travel arrangements.

Skills

Organizational skills

Logistical skills

Written communication

Verbal communication

Attention to detail

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office Suite

Job description

Join an award-winning, automotive sales team known for delivering exceptional service to discerning clients. We are seeking a highly organized, proactive Executive Assistant to support a leading Sales Executive. The ideal candidate is a team player with exceptional attention to detail, thrives in a fast-paced environment, and is ready to tackle special projects that support our top-performing team in the industry.

Key Responsibilities:

• Manage executive calendar and scheduling, ensuring alignment with business priorities.
• Support the executive in preparing for meetings, including drafting documents and compiling relevant materials.
• Coordinate domestic and international travel arrangements.
• Respond to emails and document requests on behalf of the executive, maintaining a high level of professionalism.
• Engage with clients on behalf of the executive, delivering exceptional service and communication.
• Organize logistics for vehicle deliveries and service timelines, updating clients as needed.
• Maintain and organize paperwork and files, ensuring easy access and accuracy.
• Oversee time management for calls and meetings to optimize productivity.
• Assist with social media management as directed.
• Occasional travel required to support the executive and team initiatives.

Qualifications:

• Minimum of 3 years' experience as a Personal or Executive Assistant, ideally in a high-end sales or retail environment.
• Bachelor’s degree or equivalent professional experience.
• Proficiency in Microsoft Office Suite, with strong organizational and logistical skills.
• Ability to manage multiple priorities, with a focus on detail, organization, and effective follow-up.
• Excellent written and verbal communication skills.
• Knowledge of or a passion for luxury vehicles is a plus.
• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Employment Type

Full-time

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Motor Vehicle Manufacturing

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