Executive Assistant

Thomson Reuters; Frisco (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Work-Life Balance

Career Growth

Benefits

Culture

Social Impact

Real-World Impact

Job summary

Thomson Reuters is seeking an experienced Executive Assistant to support Go-to-Market sales leaders across global teams. You will manage complex calendars, coordinate meetings and travel, prepare materials, and handle confidential information with discretion.

Use Microsoft 365, Teams, Workday, Salesforce, and Gong to drive productivity. A college degree and 5+ years of executive support in a global environment are required.

Qualifications

• 5+ years of executive/senior leader administrative support.
• Advanced tech skills in Microsoft 365 apps, Salesforce, and Gong.
• College diploma or degree required.
• Experience in fast-paced, global, matrixed environments.
• Excellent written and verbal communication; confidential handling.

Responsibilities

• Manage calendars, meetings, travel, expenses, and reports.
• Use 365 apps, Teams, Workday, Salesforce, Gong to boost productivity.
• Resolve complex administrative issues with internal teams.
• Interact with senior leaders and admins on matters requiring discretion.
• Draft, edit, and distribute reports, agendas, notes.
• Coordinate domestic/international travel and reimbursements.
• Lead or coordinate projects and track milestones.
• Plan leadership meetings and team events.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Multitasking

Education

College diploma or university degree

Tools

Microsoft 365

Teams

OneNote

Salesforce

Gong

Workday

Job description

Executive Assistant - Global Go-to-Market

We are currently seeking an experienced Executive Assistant to provide quality team and administrative support to Go-to-Market sales leaders who lead global teams across the sales process. This role will interact regularly with senior leaders, team members, and administrative professionals to manage complex calendars, coordinate meetings and travel, support project execution, monitor team expenses, and ensure timely flow of information and materials. The Executive Assistant will manage multiple priorities with strong attention to detail, sound judgment, and the ability to proactively anticipate leader and team needs. Work may be highly sensitive in nature; therefore, strict confidentiality, discretion, and professionalism are required.

About the Role

In this opportunity as an Executive Assistant, you will:

• Provide comprehensive administrative and operational support for 2-3 sales leaders, including calendar management, meeting coordination, agenda preparation, travel planning, expense processing, invoice support, presentation collation, and timely follow-up on information requests.
• Use business and collaboration tools effectively to support leader and team productivity, including AI-enabled tools, Microsoft Office 365, Teams, OneNote, Workday, Travel & Expense systems, Salesforce, Gong, and approved sales-enabled tools.
• Identify, research, and resolve complex administrative and operational issues, partnering with internal administrative networks and stakeholders to determine solutions quickly and accurately.
• Interact with senior leaders and their teams, including administrative support staff on significant matters, anticipating needs, reprioritizing work as business demands change, and ensuring leaders are prepared for key meetings and commitments.
• Draft, edit, proofread, and distribute reports, correspondence, agendas, meeting notes, and communications with strong attention to grammar, accuracy, tone, and audience.
• Manage calendars by scheduling, vetting, prioritizing, and resolving conflicts across global time zones; handle routine informational inquiries and route requests to the appropriate team member for resolution.
• Prepare domestic and international travel itineraries, including flights, lodging, ground transportation, meeting logistics, and related expense reconciliation.
• Lead or coordinate assigned projects and team initiatives by tracking milestones, organizing materials, following up on actions, and keeping stakeholders informed of progress and risks.
• Plan and support leadership meetings, team offsites, and standing management-led events, including agenda development, communications, logistics, materials preparation, and post-meeting follow-up.
• Other projects and duties as assigned including ad-hoc requests.

About You

You're a fit for the role of Executive Assistant if you:

• Have 5+ years of experience providing executive or senior leader administrative support, preferably in a global, matrixed sales or go-to-market environment.
• Have advanced technology skills, including Microsoft Office 365, Word, PowerPoint, Excel, Teams, OneNote, and familiarity with sales tools such as Salesforce and Gong.
• Have a college diploma, university degree, or equivalent practical experience.
• Are proficient with, travel, expense management, and related approval systems.
• Have experience working within fast-paced, complex, dynamic, and multicultural business environments.
• Demonstrate excellent oral and written communication skills, including the ability to prepare clear agendas, meeting notes, and stakeholder communications.
• Exercise exemplary judgment and discretion when handling sensitive and confidential information.
• Have strong knowledge of general office practices, resourcefulness in gathering information, and confidence in determining practical solutions.
• Are detail-oriented and able to work efficiently with complex information, competing priorities, and time-sensitive requests.
• Are a proactive self-starter who can work with minimal supervision, anticipate leader needs, and manage workload effectively.
• Have strong organizational skills, including the ability to shift focus quickly across responsibilities and maintain momentum on multiple workstreams.
• Can manage and prioritize multiple tasks in a dynamic work environment, including meeting aggressive deadlines and adapting quickly to changing priorities.
• Are motivated to learn new skills, improve processes, and support continuous improvement across the team.
• Bring a proactive, collaborative, "can-do" attitude and are willing to jump in to support leaders and team members as needed.

#LI-JK3

What's in it For You?

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include paid leave, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.