Executive Assistant

Thomson Reuters; San Francisco (CA); On-site; USD 58,000 - 108,000; Full time

Benefits offered by this job

Flex My Way

Career Development

Mental Health Days

Headspace app

Tuition Reimbursement

Employee Stock Purchase Plan

Job summary

Thomson Reuters is seeking an experienced Executive Assistant to support Go-to-Market sales leaders with global responsibilities. You will manage complex calendars, coordinate travel, assist with project execution, and ensure timely flow of information while maintaining confidentiality.

The role requires 5+ years of executive support, advanced IT skills, and proven ability to operate across multiple time zones.

Qualifications

• 5+ years of experience providing executive or senior leader administrative support, preferably in global go-to-market environments.
• Advanced technology skills including Microsoft Office 365 (Word, PowerPoint, Excel), Teams, OneNote, and familiarity with sales tools such as Salesforce and Gong.
• College diploma, university degree, or equivalent practical experience.
• Proficient with travel, expense management, and related approval systems.
• Experience in fast-paced, complex, multicultural business settings; strong written and verbal communication.

Responsibilities

• Provide comprehensive administrative and operational support for 2–3 sales leaders, including calendar management, meeting coordination, travel planning, expense processing, and follow-up on information requests.
• Support leader productivity using Microsoft Office 365, Teams, OneNote, Workday, Travel & Expense systems, Salesforce, Gong, and approved tools.
• Identify and resolve complex administrative issues by partnering with internal teams and stakeholders.
• Manage calendars across global time zones and coordinate domestic and international travel itineraries.
• Draft, edit, and distribute reports, agendas, meeting notes, and communications with precision.

Skills

Executive support

Calendar management

Travel planning

Proactive problem solving

Communication

Education

College diploma or degree

Tools

Salesforce

Gong

Job description

Executive Assistant – Global Go** - to - **Market

We are currently seeking an experienced Executive Assistant to provide quality team and administrative support to Go-to-Market sales leaders who lead global teams across the sales process. This role will interact regularly with senior leaders, team members, and administrative professionals to manage complex calendars, coordinate meetings and travel, support project execution, monitor team expenses, and ensure timely flow of information and materials. The Executive Assistant will manage multiple priorities with strong attention to detail, sound judgment, and the ability to proactively anticipate leader and team needs. Work may be highly sensitive in nature; therefore, strict confidentiality, discretion, and professionalism are required.

About the Role

In this opportunity as an Executive Assistant, you will:

• Provide comprehensive administrative and operational support for 2–3 sales leaders, including calendar management, meeting coordination, agenda preparation, travel planning, expense processing, invoice support, presentation collation, and timely follow-up on information requests.
• Use business and collaboration tools effectively to support leader and team productivity, including AI-enabled tools, Microsoft Office 365, Teams, OneNote, Workday, Travel & Expense systems, Salesforce, Gong, and approved sales-enabled tools.
• Identify, research, and resolve complex administrative and operational issues, partnering with internal administrative networks and stakeholders to determine solutions quickly and accurately.
• Interact with senior leaders and their teams, including administrative support staff on significant matters, anticipating needs, reprioritizing work as business demands change, and ensuring leaders are prepared for key meetings and commitments.
• Draft, edit, proofread, and distribute reports, correspondence, agendas, meeting notes, and communications with strong attention to grammar, accuracy, tone, and audience.
• Manage calendars by scheduling, vetting, prioritizing, and resolving conflicts across global time zones; handle routine informational inquiries and route requests to the appropriate team member for resolution.
• Prepare domestic and international travel itineraries, including flights, lodging, ground transportation, meeting logistics, and related expense reconciliation.
• Lead or coordinate assigned projects and team initiatives by tracking milestones, organizing materials, following up on actions, and keeping stakeholders informed of progress and risks.
• Plan and support leadership meetings, team offsites, and standing management-led events, including agenda development, communications, logistics, materials preparation, and post-meeting follow-up.
• Other projects and duties as assigned including ad-hoc requests.

About You

You’re a fit for the role of Executive Assistant if you:

• Have 5+ years of experience providing executive or senior leader administrative support, preferably in a global, matrixed sales or go-to-market environment.
• Have advanced technology skills, including Microsoft Office 365, Word, PowerPoint, Excel, Teams, OneNote, and familiarity with sales tools such as Salesforce and Gong.
• Have a college diploma, university degree, or equivalent practical experience.
• Are proficient with, travel, expense management, and related approval systems.
• Have experience working within fast-paced, complex, dynamic, and multicultural business environments.
• Demonstrate excellent oral and written communication skills, including the ability to prepare clear agendas, meeting notes, and stakeholder communications.
• Exercise exemplary judgment and discretion when handling sensitive and confidential information.
• Have strong knowledge of general office practices, resourcefulness in gathering information, and confidence in determining practical solutions.
• Are detail-oriented and able to work efficiently with complex information, competing priorities, and time-sensitive requests.
• Are a proactive self-starter who can work with minimal supervision, anticipate leader needs, and manage workload effectively.
• Have strong organizational skills, including the ability to shift focus quickly across responsibilities and maintain momentum on multiple workstreams.
• Can manage and prioritize multiple tasks in a dynamic work environment, including meeting aggressive deadlines and adapting quickly to changing priorities.
• Are motivated to learn new skills, improve processes, and support continuous improvement across the team.
• Bring a proactive, collaborative, “can-do” attitude and are willing to jump in to support leaders and team members as needed.

#LI-JK3

What’s in it For You?

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include paid leave, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.For any eligible US locations, unless otherwise noted, the base compensation range for this role is $58,100 USD - $107,900 USD.Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at [e-mail]. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com