EXECUTIVE ASSISTANT

Walmart; Fremont (CA); On-site; USD 59,000 - 104,000; Full time

Job summary

An opportunity for an Event Coordinator at Walmart involves organizing and scheduling business events, managing leadership calendars, and supporting team operations. Ideal candidates will possess strong organizational skills, experience in administration, and a focus on customer service, striving for continuous improvement in all activities.

Benefits

401(k) match

paid maternity and parental leave

PTO

multiple health plans

tuition coverage through Live Better U

Qualifications

• Required: Bachelor's degree or 2 years of experience.
• Strong organizational and customer service skills.
• Ability to manage multiple projects effectively.

Responsibilities

• Coordinate company events and manage calendars efficiently.
• Draft communications for leadership and handle data management.
• Provide support for leadership and ensure compliance.

Skills

Organization

Time Management

Problem-Solving

Interpersonal Skills

Discretion and Confidentiality

Customer Focus

Education

Bachelor's degree in Business, Operations, or related field

Tools

Microsoft Office Suite

Job description

This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing financial and business data, and supporting leadership. The position also requires demonstrating expertise, ensuring compliance with company policies and ethics, providing excellent customer service, and striving for continuous improvement.

What you'll do...

Event Coordination and Scheduling

• Plan and Schedule Projects : Coordinates company and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes.
• Establish Timelines and Agendas : Sets dates, timelines, and agendas, identifying and coordinating specific technology needs.
• Pre-travel Preparation : Organizes and schedules pre-travel preparations and business needs.
• Liaison Role : Acts as a coordinator or liaison for visiting associates and guests.

Administrative Management

• Calendar Management : Handles calendar management for leadership and team with minimal supervision. Coordinates appointments, understands calendar needs, and anticipates time requirements for pre-meeting work.
• Meeting Room Coordination : Monitors and maintains calendars and the use of meeting rooms or facilities, prioritizing requests and identifying key attendees.

Communication

• Construct Communications : Utilizes business and process knowledge to draft electronic, verbal, and written communications for leadership.
• Follow-up and Resolution : Follows up with requests to ensure resolution, communicates with senior leadership to gather information and resolve issues, drafts and sends communications on behalf of supervisors.
• Content Review : Reviews and edits documentation and prioritizes incoming messages.

Financial and Data Management

• Data Coordination : Provides financial and business data management by coordinating with other areas to collect data and information.
• Forecasting and Reconciliation : Compiles, forecasts, and reconciles divisional data, creating and maintaining reports, tools, and templates.
• Security and Confidentiality : Maintains the security and confidentiality of sensitive information.
• Invoice Processing : Processes invoices and expense reports, reviewing for exceptions and making necessary adjustments.

Leadership Support

• Associate Contact : Serves as a contact and resource for associates, obtaining information and offering solutions to filter and prioritize requests for leadership time and attention.
• Mentorship : Mentors, offer guidance, and delegates tasks to other assistants.
• Customer Requests : Resolves internal and external customer requests.

Expertise and Improvement

• Expert Advice : Demonstrates up-to-date expertise and provides expert advice and guidance to others.
• Action Plans : Supports the development, execution, and improvement of action plans.
• Business Solutions Implementation : Builds relationships with key stakeholders, identifies business needs, and monitors progress and results.

Compliance and Ethics

• Policy Adherence : Models compliance with company policies and procedures, supports company mission values, and standards of ethics and integrity.
• Open Door Policy : Uses the Open Door Policy and assists others in executing business processes and practices.
• Respect and Integrity : Demonstrates respect for individuals, drives a positive associate and customer / member experience, and builds strong and trusting relationships.

Customer and Member Service

• Customer Focus : Delivers results while putting the customer / member first and applying an omnichannel mindset.
• Broad Perspective : Considers data analytics, customer / member insights, and different parts of the business when making plans.

Striving for Excellence

• Continuous Improvement : Consistently raises the bar, seeks feedback, supports innovation and intelligent risk-taking, and exhibits resilience in the face of setbacks.
• Digital Tools : Embraces new digital tools and ways of working to support continuous improvements.

Technical Skills :

Be adept at using common tech tools like communication platforms (Slack, Zoom, Microsoft Teams)

• Microsoft Office Suite :

Knowledge of Word, Excel, PowerPoint, and Outlook is crucial for creating presentations, managing documents, and organizing information.

• Calendar Management :

Manage complex schedules, book meetings, and handle complex travel arrangements efficiently.

• Data Entry and Analysis :

Be able to input and analyze data accurately, which can be helpful for reporting and decision-making.

Soft Skills :

• Organizational Skills :

Be highly organized, able to prioritize tasks, and manage multiple projects simultaneously.

• Time Management :

Be able to manage time effectively, meet deadlines, and stay on top of tasks.

• Problem-Solving :

Be able to identify and resolve problems proactively and think critically to find solutions.

• Adaptability :

Be able to adapt to changing priorities and work effectively in a fast-paced, dynamic environment.

• Interpersonal Skills :

Be able to build and maintain positive relationships with colleagues, clients, and stakeholders.

• Discretion and Confidentiality :

Maintain confidentiality and handle sensitive information with discretion.

• Proactive and Initiative :

Be able to anticipate needs and take initiative to complete tasks without being asked.

Be able to understand and manage your own emotions, and those of others, to foster a positive and productive work environment.

About Walmart Global Tech

Imagine working in an environment where one line of code can make life easier for hundreds of millions of people. Thats what we do at Walmart Global Tech. Were a team of software engineers, data scientists, cybersecurity experts and service professionals within the worlds leading retailer who make an epic impact and are at the forefront of the next retail disruption. People are why we innovate, and people power our innovations. We are people-led and tech-empowered. We train our team in the skillsets of the future and bring in experts like you to help us grow. We have roles for those chasing their first opportunity as well as those looking for the opportunity that will define their career. Here, you can kickstart a great career in tech, gain new skills and experience for virtually every industry, or leverage your expertise to innovate at scale, impact millions and reimagine the future of retail.

Walmarts culture is a competitive advantage, and its fostered by being together. Working together in person allows us to collaborate, align quickly and innovate with greater speed. We use our campuses to create purposeful connection rooted in deepening understanding and investing in the development of our associates.

Our hubs : Walmart is a global company with offices across the United States and around the world. Our global headquarters is in Bentonville, Arkansas, with primary hubs in the San Francisco Bay area and New York / New Jersey.

Benefits :

Benefits : Beyond our great compensation package, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

Equal Opportunity Employer :

Walmart, Inc. is an Equal Opportunity Employer By Choice. We believe we are best equipped to help our associates, customers and the communities we serve live better when we really know them. That means understanding, respecting and valuing unique styles, experiences, identities, ideas and opinions while being inclusive of all people.

The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities and qualifications required of employees assigned to this job. The full Job Description can be made available as part of the hiring process.

At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

You will also receive PTO and / or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

For information about PTO, see https : / / one.walmart.com / notices .

Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

For information about benefits and eligibility, see One.Walmart .

The annual salary range for this position is $59,000.00-$104,000.00

Additional compensation includes annual or quarterly performance bonuses.

Additional compensation for certain positions may also include :

• Stock

Minimum Qualifications...

Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Minimum Qualifications : Bachelors degree in Business, Operations, or related field OR 2 years experience in field, administration, operations, or related area.

Preferred Qualifications...

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Microsoft Office

Primary Location...

1395 Crossman Ave, Sunnyvale, CA 94089-1114, United States of America

Create a job alert for this search