Executive Assistant

Acadia Healthcare; Franklin (TN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary commensurate with经验

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Life insurance and AD&D

Employee assistance program

Professional growth opportunities

Job summary

Acadia Healthcare is seeking an Executive Assistant to provide high‑level administrative support to the C‑Suite and external partners. The role requires handling confidential matters with integrity and coordinating a variety of projects in a fast-paced, in-office setting in Franklin, TN.

You will manage calendars, arrange travel, prepare complex documents, and oversee filing systems while collaborating with EAs and other leaders.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Minimum of 5 years supporting C-Suite or executive teams.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and fast typing.
• Excellent written and verbal English, able to interact with external partners and investors.

Responsibilities

• Manage executive calendars, meetings, travel, and conferences.
• Plan monthly/quarterly leadership meetings, including catering, space, and hotel needs.
• Prepare complex documents and reports using Microsoft Office.
• Maintain filing systems and leadership trackers; manage large volumes of emails.
• Process expense reports and prepare check requests for invoices.
• Collect timesheets and leave requests for Executives; ensure timely submission.

Skills

MS Office

Typing 80+ WPM

Executive communication

Education

High school diploma

Bachelor’s degree preferred

Tools

Board software

Travel coordination tools

Job description

Overview

Executive Assistant

Location: Onsite in Franklin, TN

About the Role

The Executive Assistant (EA) provides administrative support to the C-Suite leaders, including external partners, coordinating a variety of projects and assignments, and proactively addressing a wide range of organizational matters in an effective and efficient manner.

The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities. The ideal candidate is service oriented. This is an in-office position.

Our Mission

Acadia Healthcare’s purpose is to Lead Care With Light and our mission is to be a world-class organization that sets the standard for excellence in the treatment of mental health and addiction concerns. We strive to maintain our standing as a thought leader in the behavioral healthcare industry, providing treatment that is synonymous with compassion and innovation.

Compensation & Benefits

We value your expertise and dedication—and we invest in your success.

• Competitive Base Salary commensurate with experience
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and recognized holidays
• Company-paid Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) and mental wellness resources
• Opportunities for professional growth and advancement within Acadia’s nationwide network

Responsibilities

What You’ll Do

• Executive calendar-management activities – organizing meetings, travel, conferences, etc.
• Responsible for planning relevant monthly/quarterly meetings, which may include onsite visits requiring catering, requests for meeting space, and group hotel reservations.
• Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products
• Establishes, develops, and maintains filing system – retrieving information, as needed. Maintains accurate facility leadership tracker
• Organizes and prioritizes large volumes of information and emails
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects
• Monitors, analyzes and processes expense reports
• Prepares and submits check requests for invoices
• Collects and processes timesheets and leave requests for Executives
• Implements processes that support efficient service delivery and meet the organization’s changing needs

Standard Expectations

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members
• Maintains regular and predictable attendance

Qualifications

What You’ll Bring

• High school diploma or equivalent; a bachelor’s degree or some post‑secondary education is preferred
• Minimum of 5 years of job-related experience; preferably supporting C‑Suite leaders or executive team members
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Independent judgment is required to plan, prioritize and organize diversified workload
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization

While this job description is intended to be an accurate re𝑓lection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.