Executive Assistant

Talentify; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation package

Medical + Dental + Vision coverage

401K + company match

Life Insurance + long-term disability

Health Savings Account (HSA)

Gym reimbursement

Job summary

AssetGuard Products, Inc. is seeking an Executive Assistant to support the President & CEO and leadership team. The role manages the CEO's calendar, communications, travel, and expense reports, and supports organizational initiatives from planning through completion.

You will collaborate with the VP of Operations and Director of Sales, coordinating meetings, preparing pre-read materials, and ensuring timely updates to teams. Strong MS Office and CRM experience are required.

Qualifications

• Five (5) or more years of experience as an Executive Assistant supporting multiple members of an executive leadership team.
• Experience supporting construction, field services, manufacturing, oil and gas, or industrial operations preferred.

Responsibilities

• Manage the CEO's calendar and scheduling across internal, customer, and partner commitments.
• Prepare correspondence, reports, and presentations for leadership meetings and board meetings.
• Arrange travel and reconcile related expense reports.
• Coordinate leadership team meetings, off-sites, and company events.

Skills

Organizational skills

Communication skills

Independent work

AI tools familiarity

Canva

CRM software

Microsoft Teams / Planner

Education

Five or more years as Executive Assistant

Tools

Microsoft Office Suite

Job description

Company Information: Asset Guard Products, Inc. is an industry-leading provider of customized, innovative solutions for industrial and construction environmental protection & waterproofing needs. Our mission is to protect assets and the environment, one seamless layer at a time. With our advanced technology and commitment to excellence, we deliver tailored solutions that solve real-world problems for our clients. By choosing ASSETGUARD, our clients are investing in the highest level of protection for their assets while minimizing environmental impact.

Position Summary: The Executive Assistant is the primary administrative partner to AssetGuard's President & CEO and provides direct support to the company's leadership team. This role will be responsible for managing the CEO's calendar, delivering communications to the company leadership team, booking travel, completing expense reports, and managing meetings including delivery of pre-meeting and post-meeting information. This role will also manage the timelines and action items associated with organizational initiatives from planning through completion, including initiatives being led by the VP of Operations and Director of Sales.

Key Roles / Responsibilities:

• Manages the President & CEO's calendar, prioritizing meetings and resolving scheduling conflicts across internal, customer, and partner commitments.
• Manages organizational initiatives on behalf of the President & CEO, building project plans and timelines, assigning and tracking tasks, monitoring progress against milestones, and ensuring cohesive communication of all updates to the appropriate team members.
• Prepares correspondence, reports, and presentations for leadership meetings, customer engagements, and board meetings, ensuring accuracy, clarity, and consistent formatting.
• Arranges travel for the President & CEO and leadership team, including flights, lodging, ground transportation, and itineraries, and reconciles related expense reports in accordance with company policy.
• Partners with the VP of Operations to keep the President & CEO informed on business operations.
• Serves as the CEO’s liaison to the leadership team, customers, vendors, and others, routing items to the right person and following through to resolution.
• Coordinates leadership team meetings, off-sites, and company events, including preparing agendas and pre-read materials and recording minutes and action items.
• Approves social media content and reviews sales materials created by external marketing agency for brand alignment and proper messaging.

Required Education, Experience, and Qualifications:

• High school diploma or equivalent, required.
• Five (5) or more years of experience as an Executive Assistant supporting multiple members of an executive leadership team.
• Experience supporting construction, field services, manufacturing, oil and gas, or industrial operations preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated discretion in handling confidential business, financial, and personnel information.
• Familiarity with Microsoft Teams, Microsoft Planner, or similar project management tools, and with CRM software, preferred.
• Basic to intermediate use of AI tools is highly preferred.
• Ability to work independently, anticipate needs, and resolve routine issues without direction.
• Familiarity working with marketing agencies and issuing approval for social media content.
• Working proficiency in Canva is a plus.
• Excellent written and verbal communication skills, including professional correspondence and phone etiquette.

Working Conditions:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Must be able to comprehend and follow written and oral instructions.
• Must be able to complete tasks even with frequent interruptions.
• Must be able to use discretion and independent judgment as needed.
• Must be able to speak clearly on the phone and to fellow workers.

Benefits:

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage (100% Company Paid)
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program (Insurance Premium Discounts)
• Employee Assistance Program (EAP)
• Paid Holidays
• Paid Time Off (PTO)

#LI-JC1 #LI-ONSITE #AssetGuardProducts #ExecutiveAssistant #DecaturTX #Manufacturing

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.